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DCHS Foundation Trust; Dronfield; Hybrid; GBP 12,000 - 15,000; Part time

Job summary

Derbyshire Community Health Services NHS Foundation Trust is seeking an SPA and Admin Hub Administration Assistant. The role is 21.5 hours per week, remote with work from Stubley Medical Centre or Ripley Hospital, to support the children’s 0-19 services.

You will handle centralised admin tasks, input data in SystmOne, and liaise with parents, staff and across sites. Training and ongoing support are provided within a supportive team.

Qualifications

• Provide administrative support for the children’s 0-19 teams from a centralised admin contact point.
• Provide comprehensive administrative support for children’s community services as part of the SPA.
• Be flexible and able to travel to Derbyshire sites to support administration when required.
• Be competent to input information/records within guidelines onto SystmOne and scan paperwork within 24 hours.

Responsibilities

• Provide comprehensive administrative support for the children’s community services 0-19 teams from a centralised admin contact point.
• Provide comprehensive administrative support for children’s community services as part of the Single Point of Access (SPA).
• Have a flexible approach to undertake duties and travel to sites in Derbyshire on occasion to support administration functions when required and to cover sickness and annual leave.
• To be competent and confident to input information/records within guidelines onto SystmOne, scanning paperwork and action tasks in a timely manner within a 24 hour window.
• Effectively communicate with staff groups across Derbyshire by email, text, and telephone
• To liaise with parents/carers in order to capture essential information, for example name of school attended.
• To manage tasks on a rota basis within the admin hub including collection of mail, processing domestic violence, A/E, MIU, and midwifery information etc
• Support the countywide delivery of Children’s community services admin function; cover sickness and absence.

Skills

Excellent communication

Teamwork

Organised

Good computer skills

Tools

SystmOne

Job description

SPA and Admin Hub Administration Assistant

A Vacancy at Derbyshire Community Health Services NHS Foundation Trust.

We have a great opportunity for an enthusiastic highly motivated team member to work alongside our SPA/Admin Team

The role is for 21.5 hours a week working remotely and from either admin bases at Stubley Medical Centre or Ripley Hospital.

Children's 0-19 Community Services provides health visiting and school nursing services to the children, young people and families of Derbyshire.

In addition you must be able to prioritise your daily workload and provide efficient and reliable administrative support.

We require enthusiastic individuals who are organised, methodical and able to use their own initiative.

Also, you should have excellent communication and interpersonal skills, good computer skills and be flexible.

You will need to be able to work as part of a team and a good knowledge of SystmOne is desirable. (training available)

To contribute effectively to the organisation of Children’s community services, you will be required to:

• Provide comprehensive administrative support for the children’s community services 0-19 teams from a centralised admin contact point.
• Provide comprehensive administrative support for children’s community services as part of the Single Point of Access (SPA)
• Have a flexible approach to undertake duties and travel to sites in Derbyshire on occasion to support administration functions when required and to cover sickness and annual leave.
• To be competent and confident to input information/records within guidelines onto SystmOne, scanning paperwork and action tasks in a timely manner within a 24 hour window.
• Effectively communicate with staff groups across Derbyshire by email, text, and telephone
• To liaise with parents/carers in order to capture essential information, for example name of school attended.
• To manage tasks on a rota basis within the admin hub including collection of mail, processing domestic violence, A/E, MIU, and midwifery information etc
• Support the countywide delivery of Children’s community services admin function; cover sickness and absence.

Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people’s own homes and via virtual consultations.

This advert closes on Thursday 17 Sep 2026