Community Care Services Administrator

Derbyshire Community Health Services NHS Foundation Trust; North East Derbyshire; On-site; GBP 14,000 - 20,000; Part time

Job summary

Derbyshire Community Health Services NHS Foundation Trust is seeking two proactive administrative assistants to join the North East Derbyshire Community Care Service. These part-time roles (22.5 hours, Monday–Friday) involve a wide range of admin tasks and support for Core community teams across North East Derbyshire.

We welcome applicants who are eager to learn and develop within the NHS, with opportunities to gain experience and start a career in public health administration.

Qualifications

• Experience in administrative support in a health or care setting is desirable.
• Proficiency with data entry, word processing, Excel and filing systems.
• Strong communication and organisational skills are essential.

Responsibilities

• Provide comprehensive administrative support to the team.
• Carry out word processing, Excel, data entry, photocopying and filing of documents.
• Answer day-to-day queries via telephone and maintain an efficient message system.
• Assist with archiving and updating staff/patient records.
• Enter and extract data from DCHS systems as required.
• Manage stock of dressings and coordinate orders via NHS Supply Chain.
• Lead on audits to ensure governance and standards.
• Process unassigned tasks on the SystmOne unit.
• Travel between sites as required.

Skills

Administrative support

Data entry

Telephone handling

Word processing

Tools

SystmOne

Job description

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities. DCHS is also an LGBT inclusive employer. Selection will be on a basis of merit. The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy. To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding - join an outstanding team!

Job overview

Would you like to join our admin team, who provide support to the Core Clinical Staff in the North East Derbyshire Community Care Service?

If so, we are looking for a proactive and enthusiastic administrator to join our team!

Part time, 22.5 hours - Monday-Friday. Shift patterns to be discussed.

The role involves a variety of administrative tasks supporting the function of Community Care Services. You will be providing support to the Core community teams across North East Derbyshire.

We will support staff who are not experienced in administration, or who would like a new opportunity to learn more, or start their career within the NHS.

There are 2 posts available at 22.5hrs each, permanent and 12-month fixed term contract.

Main duties of the job

• Provide a comprehensive administrative support to the Team
• Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents
• Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system
• Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.
• Enter and extract data from DCHS systems as needed
• Be responsible for the ordering and stock management of dressings for dressing hubs and goods via the NHS Supply Chain and Unit 4 - Also a element of moving and handling goods
• Lead on various audits ensuring governance and standards are maintained
• Process unassigned tasks on the SystmOne unit
• Travel daily between various sites as required.

Working for our organisation

Our purpose is to provide community health services to patient's in North East Derbyshire as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa's and Immigration. After carefully reviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website