Community Care Services Administrator

Derbyshire Community Health Services NHS Foundation Trust; East Midlands; On-site; GBP 8,000 - 10,000; Part time

Job summary

Derbyshire Community Health Services NHS Foundation Trust in Derbyshire is seeking an organised administrator to support our Community Care Services team in Derby City. This part-time role offers flexible hours (20 per week) across Monday to Friday, with shifts negotiable between Coleman HC and Village MC sites.

You will handle word processing, data entry, filing, phone queries and archiving, helping meet governance standards and audits while providing a reliable first contact for staff and

Qualifications

• Good communication skills for front-line interactions.
• Accurate data entry and record keeping.
• Ability to multitask and organise administrative tasks.
• Knowledge of essential office software and filing systems.

Responsibilities

• Provide a comprehensive administrative support to the Team.
• Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents
• Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system
• Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.
• Enter and extract data from DCHS systems as needed
• Support on various audits ensuring governance and standards are maintained
• Process unassigned tasks s on the SystmOne unit
• Travel between various sites as required.

Skills

Communication skills

Data entry

Multitasking

Telephone etiquette

Education

GCSE-level Maths & English

Tools

SystmOne

Microsoft Excel

Microsoft Word

Job description

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities. DCHS is also an LGBT inclusive employer. Selection will be on a basis of merit. The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy. To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding - join an outstanding team!

Job overview

Would you like to join our admin team, who provide support to Clinical Staff In Derby City

If so, we are looking for a proactive and enthusiastic administrator to join our team!

We have 2 part time roles (20hrs) worked across Monday-Friday. Shift patterns to be negotiable.

1 post based at Coleman HC (DE24 8NH)

1 post based at Village MC (DE23 8AL)

The role involves a variety of administrative tasks supporting the function of Community Care Services. You will be providing support to the Core community teams across Derby City

We would welcome applications from experienced admin staff who would like to start a career in the NHS or simply start in a new team and develop new skills.

Main duties of the job

• Provide a comprehensive administrative support to the Team
• Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents
• Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system
• Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.
• Enter and extract data from DCHS systems as needed
• Support on various audits ensuring governance and standards are maintained
• Process unassigned tasks s on the SystmOne unit
• Travel between various sites as required.

Working for our organisation

Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.

During the pandemic response we have led the implementation of public vaccination centres in collaboration with partners across health and social care.

Detailed job description and main responsibilities

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa's and Immigration. After carefully reviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website