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AWD online; Colnbrook; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

20 days annual leave

Loyalty holiday scheme

Milestone Day

9% pension contribution

Private medical insurance

Employee assistance

Discount platform

Job summary

ALPI UK is seeking an Air Freight Coordinator to join a collaborative team handling international shipments and customer requirements.

You will work with clients, network partners, airlines and internal teams to ensure bookings, documentation, and customs activity are accurate and timely, while supporting workflow improvements and operational reporting.

Qualifications

• Essential operational experience in air/sea/land logistics.
• Knowledge of import/export multimodal processes and air freight products.
• Familiarity with INCOTERMS and export documentation.

Responsibilities

• Coordinate bookings with network partners and clients from origin to destination.
• Ensure shipments comply with trade regulations and complete customs declarations.
• Quote shipments, obtain quotations, and support airline rate negotiations.
• Build airline relationships and arrange cargo bookings.
• Prepare Airway Bill pre-alerts and export documentation.
• Complete air freight jobs promptly following SOPs.
• Apply HMRC Trade Tariff knowledge and manage deferment documents as needed.
• Process supplier invoices and handle insurance and claims.
• Produce reports and maintain communication with network and sales teams.
• Suggest workflow efficiencies and air product improvements to the Line Manager.
• Provide support to other departments as required.

Skills

Air freight operations

Multimodal transport

Import/Export knowledge

INCOTERMS

Export documentation

Logistics experience

Communication skills

Excel

Teamwork

Attention to detail

Tools

Excel

Job description

Join our team at ALPI UK, an international logistics environment coordinating air freight from origin to destination, with a varied remit spanning bookings, customs, airlines, documentation and customer communication. Previous relevant operational experience is essential.

If you’ve also worked in the following roles, we’d also like to hear from you: Air Freight Operator, Airfreight Coordinator, Freight Forwarder, Air Export Coordinator, Air Import Coordinator, Import Export Coordinator, Freight Coordinator, Export Clerk, Import Clerk

Benefits include an additional paid Milestone Day, loyalty-based extra annual leave, enhanced pension contributions increasing to 9% after one year's service and private medical insurance after one year's service, subject to scheme eligibility.

SALARY: £26,500 to £30,000 per annum (depending on experience) + Benefits

LOCATION: Colnbrook, Slough, Berkshire (SL3) (100% Office Based)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: Monday to Friday, 8.30am – 5.30pm

JOB OVERVIEW

This is an excellent opportunity for an Air Freight Coordinator to join a collaborative team handling international shipments and customer requirements.

The Air Freight Coordinator will work with clients, network partners, airlines and internal teams, helping ensure bookings, documentation, customs activity and shipment updates are accurate and timely.

With scope to support workflow improvements, rate activity and operational reporting, the Air Freight Coordinator can make a practical contribution across day-to-day air freight operations.

ABOUT US

ALPI UK is part of the Albini & Pitigliani Group, an international freight forwarding and logistics organisation with a history spanning more than 80 years. Established in Italy, the Group has grown into a global network providing logistics and supply chain solutions across international markets.

With locations across Essex, Manchester, Tamworth, Heathrow and Scotland, ALPI UK combines the strength and stability of a global business with the personal approach of a local team. We are proud to support customers across a wide range of industries through our expertise in freight forwarding, customs, warehousing and supply chain management.

Our success is built on the knowledge, commitment and expertise of our people. We foster a professional and collaborative working environment where individuals are empowered to take ownership, build strong relationships and deliver with confidence.

DUTIES

• Shipment Coordination: Coordinate bookings with network partners, UK clients and internal teams from origin to destination, maintaining clear communication
• Compliance and Customs: Ensure shipments follow trade regulations, customs procedures and control laws, complete customs declarations accurately, liaise with HMRC and report amendments promptly
• Quotations and Rates: Quote shipments before movement, apply agreed rates where required, obtain partner quotations and support airline rate negotiations
• Airline and Cargo Bookings: Build effective airline relationships and arrange cargo bookings
• Documentation and Pre-Alerts: Prepare accurate Airway Bill pre-alerts and handle relevant export documentation to help prevent delays or penalties
• Operational Control: Complete air freight jobs promptly, use the operational system correctly and follow SOPs
• Tariff and Deferment Controls: Apply HMRC UK Trade Tariff knowledge and ensure goods using company deferment account have required delivery approval or documented agreement
• Invoices and Insurance: Pass supplier and provider invoices promptly, charge insurance correctly and refer claims immediately to the claims department
• Reporting and Communication: Complete reports by deadlines and maintain regular communication with the network and sales team
• Continuous Improvement: Propose efficiencies in customer workflows and air product strategies to the Line Manager
• Team Support: Assist other departments and provide local staff cover when required

CANDIDATE REQUIREMENTS

ESSENTIAL

• Previous relevant operational experience
• Knowledge and experience of import and/or export multimodal business
• Knowledge of air freight sales and products
• Basic understanding of INCOTERMS and the associated risks and liabilities
• Familiarity with export documentation and its purpose
• Good understanding of logistics processes and procedures
• Strong communication and presentation skills
• Proficiency with Microsoft packages, particularly Excel, and general PC skills
• Ability to prioritise workload with attention to detail
• Ability to work independently and as part of a team
• Flexibility with working hours

DESIRABLE

• Previous experience within the freight forwarding sector

BENEFITS

• 20 days’ annual leave plus bank holidays
• Loyalty holiday scheme awarding 1 additional day’s annual leave for each completed year of service, up to a maximum of 5 additional days
• Milestone Day providing an additional paid day off for a meaningful personal occasion of choice
• Enhanced pension contributions increasing to a 9% employer contribution after 1 year’s service
• Free annual pension and investment review with an independent financial adviser
• Death in Service benefit equivalent to 3 times annual salary after 6 months’ service
• Private Medical Insurance after 1 year’s service, subject to application and scheme eligibility
• Employee Assistance Programme for the employee and eligible family members
• Access to an employee discounts and benefits platform

NO AGENCIES PLEASE

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P15276

This job is being advertised by AWD online on behalf of ALPI UK