Rail Fleet & Administration Coordinator

Freightliner Group Ltd; Crewe; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Final salary pension

Maternity/Paternity Pay

Training and development

Job summary

Heavy Haul Rail in the UK is hiring a UK Rail Support Co-ordinator to join our busy team. You will handle fleet administration, procurement and employee services, plus facilities and general business support.

You’ll produce weekly fleet reports, manage supplier records, support onboarding with PPE and Oyster cards, and coordinate travel arrangements. The role offers training and development within a growing, purpose‑driven freight business.

Qualifications

• Experience in admin, fleet, procurement or business support roles.
• Strong organisational skills and the ability to manage multiple priorities.
• Excellent attention to detail and accuracy when maintaining records.
• Experience with purchasing, expenses or fleet management systems.
• Experience within transport, logistics, rail or fleet management environments would be advantageous.

Responsibilities

• Produce weekly fleet reports for the Executive Team.
• Manage records for lease vehicles, short-term hires, fuel cards and vehicle exchanges.
• Monitor vehicle tracking systems and report on metrics (speeding, idling, compliance).
• Coordinate driving licence checks and supplier records.
• Manage tolls, congestion charges, fines and driver infringements.
• Support vehicle off-hire processes and ad-hoc hires.
• Assist with company car administration and fuel card management.
• Raise purchase orders and ensure invoices are coded and processed.
• Audit taxi invoices and monitor expenditure.
• Manage company credit card and expenses coding in Concur.
• Maintain supplier and product records.
• Support onboarding with PPE, fuel cards, Oyster cards and equipment.
• Maintain PPE records and staff databases.
• Manage Freight Duty Card applications and renewals.
• Produce employee ID badges and manage leaver processes.
• Coordinate safety communications and document distribution.
• Arrange facilities maintenance and manage compliance records.
• Order mobile phones and manage contact lists.

Skills

Fleet administration

Procurement

Employee services

Facilities management

Excel

Microsoft Office

Education

Experience in admin, fleet, procurement or business support roles

Tools

Excel

Procurement systems

Job description

Heavy Haul Rail in the UK is hiring a UK Rail Support Co-ordinator to join our busy team. You will handle fleet administration, procurement and employee services, plus facilities and general business support.

You’ll produce weekly fleet reports, manage supplier records, support onboarding with PPE and Oyster cards, and coordinate travel arrangements. The role offers training and development within a growing, purpose‑driven freight business.