Racing Office & Events Coordinator — TeamPass Perks

The Jockey Club; Newton-le-Willows; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

TeamPass Ticket scheme

25 days annual leave

Pension scheme

Healthcare cashback plan

Eyecare vouchers

Ride to work cycle scheme

Job summary

The Jockey Club is seeking an organised Racecourse Office Assistant to join our busy team in Newton-le-Willows. You will support the General Manager and racing executives, ensuring smooth daily operations, handling admin, approvals, and travel arrangements for racedays and events.

You’ll coordinate office tasks, liaise with racing officials and partner clubs, and contribute to delivering exceptional race days for owners, trainers and guests.

Qualifications

• Highly organised with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and a commitment to delivering accurate, high-quality work.
• Proactive and self-motivated with the ability to work independently or in a team.
• Strong communication and interpersonal skills across stakeholder levels.
• Experience with Microsoft Office and business systems is expected.

Responsibilities

• Provide administrative support to the General Manager, Head of Racing and Racing Executive.
• Coordinate office administration tasks: purchase orders, invoices, expenses, stationery, postal services.
• Arrange reciprocal racecourse visits for Annual Members with partner courses and internal stakeholders.
• Coordinate travel, hospitality, and arrival logistics for raceday experiences.
• Prepare racedays documentation, contracts and operational requirements on time.
• Liaise with Raceday Officials, Medical and Veterinary teams to ensure coordination ahead of fixtures.
• Oversee recruitment, onboarding, scheduling and payroll for Racing Department casual staff.
• Support special racing events including charity races and stable staff arrangements.

Skills

Organisational skills

Attention to detail

Communication

Stakeholder engagement

Microsoft Office

Tools

Microsoft Office

Job description

The Jockey Club is seeking an organised Racecourse Office Assistant to join our busy team in Newton-le-Willows. You will support the General Manager and racing executives, ensuring smooth daily operations, handling admin, approvals, and travel arrangements for racedays and events.

You’ll coordinate office tasks, liaise with racing officials and partner clubs, and contribute to delivering exceptional race days for owners, trainers and guests.