Racing Office Assistant

The Jockey Club; Newton-le-Willows; Presencial; GBP 22 000 - 30 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

TeamPass Ticket scheme

25 days annual leave

Pension scheme

Healthcare cashback plan

Eyecare vouchers

Ride to work cycle scheme

Resumo da oferta

The Jockey Club is seeking an organised Racecourse Office Assistant to join our busy team in Newton-le-Willows. You will support the General Manager and racing executives, ensuring smooth daily operations, handling admin, approvals, and travel arrangements for racedays and events.

You’ll coordinate office tasks, liaise with racing officials and partner clubs, and contribute to delivering exceptional race days for owners, trainers and guests.

Qualificações

• Highly organised with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and a commitment to delivering accurate, high-quality work.
• Proactive and self-motivated with the ability to work independently or in a team.
• Strong communication and interpersonal skills across stakeholder levels.
• Experience with Microsoft Office and business systems is expected.

Responsabilidades

• Provide administrative support to the General Manager, Head of Racing and Racing Executive.
• Coordinate office administration tasks: purchase orders, invoices, expenses, stationery, postal services.
• Arrange reciprocal racecourse visits for Annual Members with partner courses and internal stakeholders.
• Coordinate travel, hospitality, and arrival logistics for raceday experiences.
• Prepare racedays documentation, contracts and operational requirements on time.
• Liaise with Raceday Officials, Medical and Veterinary teams to ensure coordination ahead of fixtures.
• Oversee recruitment, onboarding, scheduling and payroll for Racing Department casual staff.
• Support special racing events including charity races and stable staff arrangements.

Conhecimentos

Organisational skills

Attention to detail

Communication

Stakeholder engagement

Microsoft Office

Ferramentas

Microsoft Office

Descrição da oferta de emprego

We have a fantastic opportunity to join our Racecourse Office team in a busy and varied role at the heart of racecourse operations. Supporting the General Manager, Head of Racing and Racing Executive, you'll play a key part in the smooth running of the Racecourse Office and help deliver exceptional racedays and events.

About The Jockey Club

The Jockey Club stages thrilling sporting occasions and live events nationwide including The Grand National, The Cheltenham Festival & The Derby. Owning & operating 15 courses, millions of people every year enjoy the special experiences we offer through racing, music, food and entertainment on racedays and beyond.

As the largest commercial group in British racing, we are guided by our mission to act for the long term good of the sport. Every penny we make goes back into racing to promote excellence within Britain’s second biggest spectator sport. Our people are what makes this possible

At The Jockey Club people are at the heart of what we do and drive our success. We are inclusive and actively seek to attract people with unique backgrounds and perspectives. Diverse, collaborative teams are pivotal to our success and support the potential and growth of all our people.

The Racing Office Assistantwill

• Provide administrative support to the General Manager, Head of Racing and Racing Executive, helping to ensure the smooth and efficient running of the Racecourse Office.
• Coordinate a range of office administration activities, including purchase orders, invoices, expenses, stationery management and postal services.
• Organise reciprocal racecourse visits for Annual Members, liaising with partner racecourses and internal stakeholders to deliver a seamless experience.
• Support the delivery of exceptional raceday experiences for owners, trainers and guests, including travel arrangements, hospitality coordination and arrival logistics.
• Assist with the administration and preparation of racedays, ensuring all documentation, contracts and operational requirements are completed accurately and on time.
• Liaise with Raceday Officials, Medical and Veterinary teams, ensuring effective communication and coordination ahead of fixtures and events.
• Coordinate the recruitment, onboarding, scheduling and payroll administration of Racing Department casual staff, acting as a key point of contact for the team.
• Support special racing events and initiatives, including charity races, pony races, stable staff accommodation arrangements and winning connections activities

About you

• Highly organised with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and a commitment to delivering accurate, high-quality work.
• A proactive and self-motivated individual who can work independently as well as part of a wider team.
• Strong communication and interpersonal skills, with confidence engaging with stakeholders at all levels.
• Professional, approachable and capable of building positive working relationships.
• Comfortable juggling a varied workload and meeting deadlines in a busy office setting.
• Confident using Microsoft Office and other business systems, with strong administrative skills.
• Previous experience in an office or administrative role is desirable.

What we offer in return

• Competitive salary, aligned to experience, skills and market benchmarks, together with a comprehensive benefits package.
• All colleagues can go along to any of our race day or music events free of charge – along with 3 friends or family with our TeamPass Ticket scheme.
• An award-winning pension scheme provider with a generous employer contribution
• A healthcare cash back plan enabling you to claim money back on health & wellbeing services.
• 25 days annual leave
• A whole host of other benefits including free eyecare vouchers, a ride to work cycle scheme & discounts across varying retailers & services.

If you think you have everything we’re looking for and more, then we’d love to hear from you. Don’t hang around, our closing date for this vacancy is 21st October but we reserve the right to bring this forward if we have many applications.

This role may be subject to a criminal record check, standard or enhanced DBS check or BHA Suitability Check. By applying you confirm that you are happy for these checks to be carried out.