Raceday Events & Logistics Coordinator - Maternity Cover

Ascot Racecourse Ltd; Greenham; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Healthcare support app

Employee Assistance Programme

Flexible working

Exclusive race day entry

Job summary

Ascot Racecourse Ltd is seeking an Events Administration Coordinator (Maternity Cover) to support raceday planning and delivery. You will coordinate event schedules, registrations for exhibitor racedays, budgets and purchase orders, and assist with on‑the‑day logistics.

Join a team driving excellence across flagship events, ensuring deadlines, processes and standards are met with strong organisational and communication skills.

Qualifications

• Previous experience in an events, operations, administration or a similar coordination role.
• Strong organisational and time‑management skills with ability to manage multiple tasks and deadlines.
• Excellent attention to detail and a methodical approach to administrative tasks.
• Experience coordinating with contractors, suppliers, exhibitors and other external stakeholders.

Responsibilities

• Collaborate with colleagues to plan and deliver racedays and events.
• Coordinate contractors, suppliers and exhibitors to ensure services are delivered.
• Raise and manage purchase orders and monitor event budgets and invoices.
• Contribute to production schedules for build and breakdown of Royal Ascot.
• Oversee on‑site contractors ensuring safety and standards are met.
• Lead exhibitor onboarding from engagement to attendance and delivery.
• Provide admin and logistical support throughout the event lifecycle.

Skills

Microsoft Office

Outlook

Excel

Word

Time management

Communication

Tools

Budgeting software

Purchase orders

Job description

Ascot Racecourse Ltd is seeking an Events Administration Coordinator (Maternity Cover) to support raceday planning and delivery. You will coordinate event schedules, registrations for exhibitor racedays, budgets and purchase orders, and assist with on‑the‑day logistics.

Join a team driving excellence across flagship events, ensuring deadlines, processes and standards are met with strong organisational and communication skills.