Quality & Health & Safety Administrator

Allstaff; Kilwinning; On-site; GBP 26,000 - 34,000; Full time

Job summary

Allstaff Manufacturing Division invites applications for a Quality & Health & Safety Administrator role based in North Ayrshire. The successful candidate will support the Quality and Health & Safety functions within an established business, maintaining management systems and ensuring compliance with procedures.

The role requires attention to detail, a proactive approach, and the ability to handle a varied workload while supporting teams to uphold high operational standards.

Qualifications

• Background in Health & Safety required.
• Minimum 36 months of relevant experience.
• Strong organisational skills and high attention to detail.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Maintain and update Quality and Health & Safety management systems and documentation.
• Ensure accurate document control, revision tracking and records management.
• Support audits, prepare evidence, and track corrective actions.
• Monitor compliance with procedures, quality standards and safety rules.
• Maintain safety records, risk assessments and safe systems of work.
• Record and monitor accidents, incidents and near misses; follow up actions.
• Coordinate training records and certification renewals.
• Assist with safety inspections, inductions and toolbox talks.
• Compile data and prepare reports for management review.
• Liaise with departments to promote compliance and continuous improvement.

Skills

Health & Safety

Organization

Documentation management

Audit support

Communication

Education

NEBOSH General Certificate

Tools

Microsoft Office 365

SharePoint

Quality Management Systems (QMS)

Job description

Allstaff Manufacturing Division are delighted to bring to the market the role of Quality & Health & Safety Administrator, based in North Ayrshire.

An excellent opportunity has arisen for an organised, detail-oriented and proactive individual with a background in Health & Safety to support the Quality and Health & Safety functions of an established business.

The successful candidate will play an important role in maintaining management systems, controlling documentation, supporting audits and ensuring compliance with relevant quality and workplace safety procedures.

This position would suit someone who enjoys working with accuracy, managing a varied workload and supporting teams to maintain high operational standards.

Full training will be provided on the company's bespoke management system.

Key Responsibilities

The Quality & Health & Safety Administrator will be responsible for:

• Maintaining and updating Quality and Health & Safety management systems and documentation.
• Ensuring accurate document control, revision tracking and record management.
• Supporting internal and external audits, including preparing evidence and tracking corrective actions.
• Monitoring compliance with company procedures, quality standards and Health & Safety requirements.
• Maintaining Health & Safety records, including risk assessments, COSHH assessments and safe systems of work.
• Recording and monitoring accidents, incidents and near misses, ensuring actions are followed up.
• Coordinating staff training records, training matrices and certification renewals.
• Supporting workplace inspections, inductions, toolbox talks and safety briefings.
• Compiling Quality and Health & Safety data and preparing reports for management review.
• Liaising with departments to promote compliance and support continuous improvement.

Essential Skills and Experience

• A background in Health & Safety.
• A minimum of 36 months' relevant experience.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple tasks, meet deadlines and follow up on outstanding actions.
• Strong written and verbal communication skills.
• A proactive and methodical approach to maintaining accurate records and documentation.

Desirable Skills and Qualifications

• NEBOSH General Certificate in Occupational Health and Safety.
• Previous internal audit experience.
• Proficiency in Microsoft Office 365, particularly Word and Excel.
• Experience with document control systems, SharePoint or Quality Management Systems (QMS).
• Experience maintaining digital records and analysing data.