Quality & Health & Safety Administrator

Allstaff; Paisley; On-site; GBP 32,000 - 34,000; Full time

Job summary

Allstaff Manufacturing Division is hiring a Quality & Health & Safety Administrator for an on-site role based in North Ayrshire. The position focuses on supporting the Quality and Health & Safety functions, maintaining management systems, and ensuring compliance with relevant procedures.

Key duties include document control, audit preparation, data reporting, and managing training records. Training will be provided on the company's bespoke management system.

Qualifications

• Health & Safety background required.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Maintain and update Quality and Health & Safety management systems and documentation.
• Ensure accurate document control, revision tracking and record management.
• Support internal and external audits, including preparing evidence and tracking corrective actions.
• Monitor compliance with procedures, quality standards and Health & Safety requirements.
• Maintain Health & Safety records, including risk assessments and COSHH assessments.
• Record and monitor accidents, incidents and near misses; follow up actions.
• Coordinate staff training records, training matrices and certification renewals.
• Support workplace inspections, inductions, toolbox talks and safety briefings.
• Compile Quality and Health & Safety data and prepare management reports.
• Liaise with departments to promote compliance and drive continuous improvement.

Job description

Allstaff Manufacturing Division are delighted to bring to the market the role of Quality & Health & Safety Administrator, based in North Ayrshire.

An excellent opportunity has arisen for an organised, detail-oriented and proactive individual with a background in Health & Safety to support the Quality and Health & Safety functions of an established business.

The successful candidate will play an important role in maintaining management systems, controlling documentation, supporting audits and ensuring compliance with relevant quality and workplace safety procedures.

This position would suit someone who enjoys working with accuracy, managing a varied workload and supporting teams to maintain high operational standards.

Full training will be provided on the company's bespoke management system.

Key Responsibilities

The Quality & Health & Safety Administrator will be responsible for:

Maintaining and updating Quality and Health & Safety management systems and documentation.

Ensuring accurate document control, revision tracking and record management.

Supporting internal and external audits, including preparing evidence and tracking corrective actions.

Monitoring compliance with company procedures, quality standards and Health & Safety requirements.

Maintaining Health & Safety records, including risk assessments, COSHH assessments and safe systems of work.

Recording and monitoring accidents, incidents and near misses, ensuring actions are followed up.

Coordinating staff training records, training matrices and certification renewals.

Supporting workplace inspections, inductions, toolbox talks and safety briefings.

Compiling Quality and Health & Safety data and preparing reports for management review.

Liaising with departments to promote compliance and support continuous improvement.

Essential Skills and Experience

The ideal candidate will demonstrate:

A background in Health & Safety.

A minimum of 36 months' relevant experience.

Strong organisational skills and excellent attention to detail.

The ability to manage multiple tasks, meet deadlines and follow up on outstanding actions.

Strong written and verbal communication skills.

A proactive and methodical approach to maintaining accurate records and documentation.

Desirable Skills and Qualifications

The following would be advantageous:

NEBOSH General Certificate in Occupational Health and Safety.

Previous internal audit experience.

Proficiency in Microsoft Office 365, particularly Word and Excel.

Experience with document control systems, SharePoint or Quality Management Systems (QMS).

Experience maintaining digital records and analysing data.

Working Hours

This is a permanent, full-time position, based on-site in North Ayrshire.

Monday to Thursday: 8.30am–4.30pm

Friday: 8.30am–3.30pm

Breaks: 30-minute paid break each working day

Total: 39 paid hours per week

£32,000–£34,000 per annum, depending on experience.