Purchasing & Operations Specialist (Fixed-Term)

Warwick Employment Group (WEG); Coventry; On-site; GBP 27,000 - 37,000; Full time

Job summary

University of Warwick is seeking an Operations Senior Administrator to deliver high-quality purchasing operations support and ensure compliant procurement processes. You will assist the Operations Manager with project coordination, budget monitoring and audit trails within the Operations Team.

The role focuses on planning purchasing activity, raising purchase orders, processing invoices and maintaining records.

Qualifications

• You will be highly organised, numerate and detail-focused, with experience of balancing competing priorities and delivering accurate work to tight deadlines.
• You will bring a good understanding of purchasing and Purchase to Pay processes, together with the confidence to provide clear, practical advice to colleagues.
• You will be proactive and solutions-focused, able to spot opportunities for improvement and take responsibility for moving work forward.
• You will communicate effectively with internal stakeholders and external suppliers, building constructive relationships across different teams.
• You will have GCSEs at grades A–C, or equivalent, in Maths and English, together with relevant training or qualifications.

Responsibilities

• Coordinate projects and process-improvement activity, developing plans and monitoring progress to hit milestones.
• Provide first-line purchasing and finance support, raise purchase orders, process invoices, and support budget monitoring.
• Coordinate procurement requests, approvals and audit trails through Jira, collaborating with Procurement and Legal.
• Support RFQs, supplier/contracts administration and year-end purchasing activity.
• Administer the departmental Purchasing Card and perform monthly compliance audits.
• Offer wider operational support including meetings, travel arrangements, recruitment admin, HR systems and PA support for senior leaders.

Skills

Organised

Numerate

Prioritisation

Attention to detail

Communication

Microsoft Office

Jira

Purchase to Pay

Education

GCSE Maths & English

Tools

Excel

Word

PowerPoint

SAP

OPeRA

Jira

Job description

University of Warwick is seeking an Operations Senior Administrator to deliver high-quality purchasing operations support and ensure compliant procurement processes. You will assist the Operations Manager with project coordination, budget monitoring and audit trails within the Operations Team.

The role focuses on planning purchasing activity, raising purchase orders, processing invoices and maintaining records.