Purchase Ledger Specialist: Invoicing & Suppliers

OneSchool Global; Warwick; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Staff laptop

Free breakfast and lunches

On-site free parking

25 days annual leave

Workplace pension

Staff referral scheme

Job summary

OneSchool Global UK is seeking a Purchase Ledger Administrator to join our Finance team in Warwick. This full-time, office-based role runs Monday to Friday, 8:00am–4:00pm, with relocation of the Regional Support Office to Coventry planned from Sep 2026.

You will manage supplier invoices, payments, reconciliations and month-end processes, ensuring accuracy and timely processing while building strong supplier relationships.

Qualifications

• Experience in purchase ledger, accounts payable or finance administration.
• Excellent attention to detail and organisational skills.
• Proactive with ability to manage multiple priorities.
• Strong numerical and reconciliation abilities.
• Proficient with finance systems and Excel.
• Good communication and customer-focused approach.
• Ability to investigate and resolve queries efficiently.
• Own workload and meet deadlines consistently.
• Reliable team player with professional attitude.

Responsibilities

• Capture, verify and code supplier invoices and expenses using Yooz.
• Process supplier and expense payments within Sage.
• Reconcile supplier statements and investigate discrepancies.
• Respond to supplier and invoice-related enquiries.
• Act as finance queries contact for Operational Board Director.
• Maintain vehicle records and administration.
• Administer HSBC credit card accounts, reporting and journals.
• Complete month-end processes and reconciliations by deadlines.
• Maintain hire purchase records and reconciliations.
• Process daily banking and cashbook reconciliations.
• Administer campus purchase card accounts and reporting.
• Support Virtual Credit Card processing and reporting.
• Be main contact for Operational Board accounts queries.
• Support annual audit and other finance projects as required.

Skills

Purchase ledger experience

Attention to detail

Multitasking

Numerical and reconciliations

Finance systems proficiency

Microsoft Excel

Communication skills

Query resolution

Ownership and reliability

Tools

Sage

Yooz

Microsoft Excel

MS Excel

HSBC credit card administration

Job description

OneSchool Global UK is seeking a Purchase Ledger Administrator to join our Finance team in Warwick. This full-time, office-based role runs Monday to Friday, 8:00am–4:00pm, with relocation of the Regional Support Office to Coventry planned from Sep 2026.

You will manage supplier invoices, payments, reconciliations and month-end processes, ensuring accuracy and timely processing while building strong supplier relationships.