Buying Administrator

ARV Solutions Contracts; Coventry; On-site; GBP 26,000 - 28,000; Full time

Job summary

ARV Solutions Contracts in Coventry is seeking a Buying Administrator to manage purchasing requests, raise purchase orders, and liaise with suppliers to ensure specifications are met.

You will monitor stock levels of stationery and PPE, work with internal teams, and maintain accurate purchasing records while resolving invoice queries.

Qualifications

• Previous experience in a purchasing, procurement, buying, or stock control administration role.
• Strong administrative and organisational skills.
• Experience raising purchase orders and managing supplier communications.
• Ability to monitor stock levels and maintain accurate records.
• Good working knowledge of Microsoft Excel.
• Strong problem-solving skills with the ability to resolve supplier and invoice queries.
• Effective communication skills for working with internal and external stakeholders.
• Ability to manage multiple priorities and maintain attention to detail.

Responsibilities

• Process purchase requests through the purchasing system and raise purchase orders as required.
• Source and liaise with suppliers, ensuring products meet required specifications.
• Select appropriate suppliers and manage the purchasing process through to completion.
• Build and maintain positive relationships with suppliers and internal stakeholders.
• Resolve supplier and customer-related issues in a professional and timely manner.
• Monitor stock levels of stationery, PPE, factory consumables, cleaning products, and welfare supplies.
• Conduct regular stock checks and utilise forecasts and stock management records to identify future requirements.
• Support the resolution of invoice queries and maintain accurate purchasing records.

Skills

Purchasing

Procurement

Stock control

Supplier management

Inventory management

Purchase orders

Excel

Forecasting

Administration

Problem solving

Job description

Job Title: Buying Administrator

Location: Coventry

Salary: £25,500 - £28,000

As Buying Administrator You Will:

• Process purchase requests through the purchasing system and raise purchase orders as required.
• Source and liaise with suppliers, ensuring products meet required specifications.
• Select appropriate suppliers and manage the purchasing process through to completion.
• Build and maintain positive relationships with suppliers and internal stakeholders.
• Resolve supplier and customer-related issues in a professional and timely manner.
• Monitor stock levels of stationery, PPE, factory consumables, cleaning products, and welfare supplies.
• Conduct regular stock checks and utilise forecasts and stock management records to identify future requirements.
• Support the resolution of invoice queries and maintain accurate purchasing records.

Experience Required:

• Previous experience in a purchasing, procurement, buying, or stock control administration role.
• Strong administrative and organisational skills.
• Experience raising purchase orders and managing supplier communications.
• Ability to monitor stock levels and maintain accurate records.
• Good working knowledge of Microsoft Excel.
• Strong problem-solving skills with the ability to resolve supplier and invoice queries.
• Effective communication skills for working with internal and external stakeholders.
• Ability to manage multiple priorities and maintain attention to detail.

Desirable:

• Experience within a manufacturing, production, logistics, or industrial environment.
• Knowledge of inventory management processes and stock forecasting.
• Experience using purchasing or procurement software systems.
• Understanding of PPE, consumables, or operational inventory purchasing.

Additional Information:

• Reports to the Procurement Manager.
• Works closely with Stock Control, Finance, Logistics, and purchasing system users.
• Daily monitoring of stock levels within production and yard areas.
• Responsible for maintaining excellent supplier and stakeholder relationships.
• Involvement in housekeeping activities to maintain a clean and safe office and yard environment.

Key Skills Required:

Purchasing, Procurement, Stock Control, Supplier Management, Inventory Management, Purchase Orders, Excel, Forecasting, Administration, Problem Solving

This employer is committed to equality of opportunity and welcomes applications from all suitably qualified individuals regardless of protected characteristics.