Purchasing & Invoicing Coordinator

Pan Pacific London; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Mental Health First Aiders

Birthday Day Off

Cycle to Work

Employee Referral

Season Ticket Loan

Maternity/Paternity Policy

Eye Care Voucher

Wellness Activities

Volunteer Days

Career Progression

Pan Pacific Discounts

Complimentary Meals

Job summary

Pan Pacific London is seeking a Purchasing Assistant to support the hotel’s Purchasing Department, focusing on invoice processing, system administration and stock control. You will ensure accurate purchase orders, deliveries and invoices while maintaining strong supplier relationships and financial controls.

The role involves assisting Goods Receiver and Stock Controller, working closely with hotel departments.

Qualifications

• Must be detail-oriented.
• Customer-focused and team player.

Responsibilities

• Process supplier delivery notes, invoices accurately and promptly, ensuring they are 3-way matched against the relevant purchase order and delivery record.
• Investigate and resolve price, quantity, unit-of-measure and delivery discrepancies.
• Liaise with suppliers and internal departments to obtain missing invoices, delivery notes, purchase orders or approvals.
• Monitor invoices placed on hold and follow up on outstanding issues to avoid payment delays.
• Maintain accurate invoice records and supporting documentation in accordance with hotel procedures and audit requirements.
• Support month-end activities by identifying unprocessed invoices, outstanding goods receipts and open purchase orders.
• Assist the Goods Receiver during busy periods, holidays and other operational requirements
• Assist the Stock Controller with stock movements, transfers, requisitions and inventory administration.
• Support tender exercises, supplier-performance reviews and purchasing projects when required.

Job description

Pan Pacific London is seeking a Purchasing Assistant to support the hotel’s Purchasing Department, focusing on invoice processing, system administration and stock control. You will ensure accurate purchase orders, deliveries and invoices while maintaining strong supplier relationships and financial controls.

The role involves assisting Goods Receiver and Stock Controller, working closely with hotel departments.