Luxury Hospitality Purchasing Coordinator

Harri; Greater London; On-site; GBP 27,000 - 35,000; Full time

Benefits offered by this job

Cycle to Work Scheme

Eye Care Voucher Scheme

Flexible Work Policy

50% Discount on Beverages

Job summary

Pan Pacific London is seeking a meticulous Purchasing Assistant to support the Purchasing Department’s day-to-day operations, focusing on invoice processing, system administration, and goods receiving coordination. You will ensure accurate purchase orders, deliveries, and stock records while maintaining strong supplier relationships.

The role involves assisting with stock control, tender exercises, and project purchases, within a luxury hotel environment that values exceptional guest experiences

Qualifications

• This section intentionally left blank as no explicit qualifications are listed in the job posting.

Responsibilities

• Process supplier delivery notes, invoices accurately and promptly, ensuring they are 3-way matched against the relevant purchase order and delivery record.
• Investigate and resolve price, quantity, unit-of-measure and delivery discrepancies.
• Liaise with suppliers and internal departments to obtain missing invoices, delivery notes, purchase orders or approvals.
• Monitor invoices placed on hold and follow up on outstanding issues to avoid payment delays.
• Maintain accurate invoice records and supporting documentation in accordance with hotel procedures and audit requirements.
• Support month-end activities by identifying unprocessed invoices, outstanding goods receipts and open purchase orders.
• Assist the Goods Receiver during busy periods, holidays and other operational requirements.
• Assist the Stock Controller with stock movements, transfers, requisitions and inventory administration.
• Support tender exercises, supplier-performance reviews and purchasing projects when required.

Job description

Pan Pacific London is seeking a meticulous Purchasing Assistant to support the Purchasing Department’s day-to-day operations, focusing on invoice processing, system administration, and goods receiving coordination. You will ensure accurate purchase orders, deliveries, and stock records while maintaining strong supplier relationships.

The role involves assisting with stock control, tender exercises, and project purchases, within a luxury hotel environment that values exceptional guest experiences