Purchasing and Sales Administrator

Holt Engineering Ltd; Poole; On-site; GBP 26,000 - 30,000; Full time

Job summary

Holt Engineering Ltd in Poole, England, is seeking a proactive Purchasing and Sales Administrator to manage purchasing and sales administration. You will raise and process purchase orders, liaise with suppliers on pricing and delivery, and maintain accurate records across internal systems.

The role supports production and customer service teams, coordinates lead times, updates delivery schedules, and helps improve purchasing processes.

Responsibilities

• Raising and processing purchase orders in line with business requirements.
• Liaising with suppliers to confirm pricing, availability and delivery lead times.
• Monitoring outstanding purchase orders and chasing suppliers to ensure deliveries arrive on schedule.
• Maintaining accurate purchasing records, supplier details and order information on internal systems.
• Supporting the purchasing team with stock availability and material requirements.
• Communicating with internal departments to help ensure materials and components are available when required for production.
• Assisting with supplier queries, delivery discrepancies and invoice-related queries.
• Updating delivery schedules and keeping relevant departments informed of potential delays.
• Helping maintain effective supplier relationships and identifying opportunities to improve purchasing processes.
• Processing customer orders and ensuring information is entered accurately onto internal systems.
• Preparing quotations, order acknowledgements and relevant sales documentation.
• Responding to customer enquiries by telephone and email.
• Liaising with customers regarding order progress, availability and delivery dates.
• Supporting the sales team with general administrative tasks and maintaining accurate customer records.
• Working with purchasing and production colleagues to provide customers with accurate information on product availability and lead times.

Job description

Purchasing and Sales Administrator (V-154285)

Location Poole, England Sector Admin & Secretarial Salary £26,000.00 to £30,000.00 per annum

Purchasing & Sales Administrator

Location: Poole

Hours: Monday – Friday, 8am – 4:30pm

Salary: £26,000–£30,000 per annum DOE

Key Responsibilities

• Raising and processing purchase orders in line with business requirements.
• Liaising with suppliers to confirm pricing, availability and delivery lead times.
• Monitoring outstanding purchase orders and chasing suppliers to ensure deliveries arrive on schedule.
• Maintaining accurate purchasing records, supplier details and order information on internal systems.
• Supporting the purchasing team with stock availability and material requirements.
• Communicating with internal departments to help ensure materials and components are available when required for production.
• Assisting with supplier queries, delivery discrepancies and invoice-related queries.
• Updating delivery schedules and keeping relevant departments informed of potential delays.
• Helping maintain effective supplier relationships and identifying opportunities to improve purchasing processes.
• Processing customer orders and ensuring information is entered accurately onto internal systems.
• Preparing quotations, order acknowledgements and relevant sales documentation.
• Responding to customer enquiries by telephone and email.
• Liaising with customers regarding order progress, availability and delivery dates.
• Supporting the sales team with general administrative tasks and maintaining accurate customer records.
• Working with purchasing and production colleagues to provide customers with accurate information on product availability and lead times.