Administrator - Purchasing

Confidential; Birmingham; Presencial; GBP 25 000 - 31 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Private Medical Insurance after probab

Annual Bonus

31 Days Holiday

Sick pay

Auto-enrolment Pension

Resumo da oferta

Confidential is seeking a Purchasing Administrator to join the purchasing team in the UK. You will provide accurate administrative support for purchasing, production and stores, reporting to the Purchasing Manager.

The role requires meticulous data handling and proactive liaison with suppliers to maintain schedules. Key duties include raising POs, updating supplier details and maintaining BOMs in Sage, while ensuring correct pricing and timely stock adjustments.

Qualificações

• Previous experience in a similar role (Purchasing/Administration).
• Excellent customer service and front-of-house image.
• Strong communication and people skills.
• Accurate interpretation of instructions.
• Proficient typing and data processing.
• Experience using Sage Accounts, Internet/email and MS Office.

Responsabilidades

• Raise purchase orders for stock and non-stock items.
• Liaise with suppliers to obtain best prices and ensure like-for-like quotes.
• Maintain accurate purchase price and supplier details in the system.
• Review supplier acknowledgements and resolve discrepancies.
• Manage stock queries with suppliers and stores to keep schedules.
• Create supplier accounts and part numbers on Sage; update BOMs as needed.
• Update buying prices and process stock adjustments.

Conhecimentos

Purchase orders

Supplier liaison

Data entry

Sage Accounts

MS Office

Ferramentas

Sage Accounts

Microsoft Excel

Microsoft Office

Descrição da oferta de emprego

An excellent opportunity for a Purchasing Administrator to join a global manufacturer based in Southam in their purchasing team. Reporting into the Purchasing Manager, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments.

Benefits

• Salary up to £28,000
• Hours of work - 8:30 - 17:00 Monday to Thursday and 8:30 - 16:00 Friday - 36.5 hours
• Private Medical Insurance after successful completion of a 6-month probationary period
• Annual Bonus - Company performance based.
• 31 Days Holiday (inclusive of Bank Holidays)
• Company sick pay scheme
• Auto-enrolment Pension

Duties and Responsibilities

• Raise purchase orders for both stock and non-stock items.
• Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products.
• Maintain accurate purchase price and supplier details on the system.
• Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies.
• Resolve stock queries with suppliers and our stores department i.e. Negative stock levels, Incorrect locations, stock levels etc.
• Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule.
• Create supplier accounts on the Sage system, making sure all relevant detail is added.
• Create part numbers and amend the part descriptions on Sage.
• Ensure stock items are updated with the correct buying price.
• Produce and action stock adjustments.
• Update bill of materials (BOMs) from update from production.
• Process internal works instructions, including swap abouts.
• Raise returns to suppliers.
• Chase purchase returns and maintain purchase returns spread sheet, keeping the Senior Buyer aware of any issues that arise.
• Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items.
• Answer the phone calls efficiently, redirecting calls, assisting callers or taking messages.
• Provide cover for other members of office staff during absence, holidays and when requested.

Skills & Experience Required

• Previous experience in a similar role
• Excellent customer service, providing a friendly and courteous front of house image.
• Excellent communication and people skills
• Effective interpretation of instructions
• Proficient typing and data processing
• Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
• Adaptable, flexible and capable of managing changing priorities and tasks.
• Conscientious and diligent with a keen eye for detail
• Self-motivated and capable of using initiative.
• High importance to attention to detail is a key point.