Purchasing and Sales Administrator

Holt Engineering; Poole; On-site; GBP 26,000 - 30,000; Full time

Job summary

Holt Engineering in Poole is seeking a proactive Purchasing & Sales Administrator to join our team. The role combines purchasing and sales admin, split ~70% purchasing and 30% sales, working across purchasing, production and customer service to ensure timely delivery of materials and accurate order processing.

You will raise and track purchase orders, liaise with suppliers on pricing and delivery, maintain records in internal systems, handle customer inquiries, prepare quotes and sales

Qualifications

• Experience raising and processing purchase orders.
• Ability to liaise with suppliers on pricing, availability and delivery.
• Strong records management and data entry in internal systems.

Responsibilities

• Raising and processing purchase orders in line with business requirements.
• Liaising with suppliers to confirm pricing, availability and delivery lead times.
• Monitoring outstanding purchase orders and chasing suppliers to ensure deliveries arrive on schedule.
• Maintaining accurate purchasing records, supplier details and order information on internal systems.
• Supporting the purchasing team with stock availability and material requirements.
• Communicating with internal departments to help ensure materials and components are available when required for production.
• Assisting with supplier queries, delivery discrepancies and invoice-related queries.
• Updating delivery schedules and keeping relevant departments informed of potential delays.
• Helping maintain effective supplier relationships and identifying opportunities to improve purchasing processes.
• Processing customer orders and ensuring information is entered accurately onto internal systems.
• Preparing quotations, order acknowledgements and relevant sales documentation.
• Responding to customer enquiries by telephone and email.
• Liaising with customers regarding order progress, availability and delivery dates.
• Supporting the sales team with general administrative tasks and maintaining accurate customer records.
• Working with purchasing and production colleagues to provide customers with accurate information on product availability and lead times.

Skills

Purchase orders

Supplier liaison

Stock management

Customer service

Administrative tasks

Tools

ERP systems

CRM systems

Job description

Purchasing & Sales Administrator

Location: Poole Hours: Monday – Friday, 8am – 4:30pm Salary: £26,000–£30,000 per annum DOE

We’re looking to recruit a proactive and organised Purchasing & Sales Administrator to join our client based in Poole. This is a varied, dual-function role working primarily alongside the purchasing team, with additional support provided to the sales department. The position will be split approximately 70% purchasing administration and 30% sales administration, making it ideal for someone who enjoys working across different departments.

Key Responsibilities

• Raising and processing purchase orders in line with business requirements.
• Liaising with suppliers to confirm pricing, availability and delivery lead times.
• Monitoring outstanding purchase orders and chasing suppliers to ensure deliveries arrive on schedule.
• Maintaining accurate purchasing records, supplier details and order information on internal systems.
• Supporting the purchasing team with stock availability and material requirements.
• Communicating with internal departments to help ensure materials and components are available when required for production.
• Assisting with supplier queries, delivery discrepancies and invoice-related queries.
• Updating delivery schedules and keeping relevant departments informed of potential delays.
• Helping maintain effective supplier relationships and identifying opportunities to improve purchasing processes.
• Processing customer orders and ensuring information is entered accurately onto internal systems.
• Preparing quotations, order acknowledgements and relevant sales documentation.
• Responding to customer enquiries by telephone and email.
• Liaising with customers regarding order progress, availability and delivery dates.
• Supporting the sales team with general administrative tasks and maintaining accurate customer records.
• Working with purchasing and production colleagues to provide customers with accurate information on product availability and lead times.