Purchasing and Data Coordinator

JCDecaux UK Ltd; Greater London; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Flexible working

Job summary

JCDecaux UK Ltd is seeking a Purchasing & Data Coordinator, an entry-level role within the Logistics and Purchasing team. You will help with day-to-day coordination of purchase orders, stock administration, and keep purchasing data accurate in our systems (SAP, Sage, Excel).

You will support the Purchasing Manager and Coordinator with simple analysis and reports to help control costs and ensure materials are available.

Qualifications

• Some office administration or purchasing experience is helpful but not required.
• Good numerical ability and data handling.
• Basic understanding of ERP systems (e.g., SAP, Sage).
• Strong attention to detail and accuracy.
• Willingness to learn and follow processes.

Responsibilities

• Raise and receipt purchase orders for stock and non-stock items.
• Check quantities, prices and coding on POs and update as needed.
• Track order status and follow up with suppliers on late deliveries.
• Enter and maintain data in ERP systems (SAP, Sage) and Excel.
• Prepare simple spend and supplier reports to support procurement decisions.

Skills

Numerical skills

Excel basics

Attention to detail

Communication

Willing to learn ERP

Team player

Education

Office/Business qualification (desirable)

Tools

SAP

Sage

Excel

Job description

The Purchasing & Data Coordinator is an entry-level role within the Logistics and Purchasing team. The role helps with the day-to-day coordination of purchase orders and basic stock administration, while keeping purchasing data accurate in our systems (e.g. SAP, Sage, Excel). You will support the Purchasing Manager and Purchasing Coordinator with simple analysis and reports that help the business control costs and ensure materials are available when needed. What you'll be doing…

Key Responsibilities

1. Purchasing Administration

• Raise and receipt purchase orders for stock and non-stock items following agreed processes and guidance.
• Check that quantities, prices and coding on purchase orders are correct, and update them when needed.
• Track order status (including back-orders and delivery dates) and follow up with suppliers or colleagues where items are late or unclear.
• Support Capex project purchasing by creating POs from approved requests and ensuring documentation is complete and correctly filed.

2. Systems & Data Maintenance (ERP / SAP / Sage)

• Enter and update purchasing and stock information in ERP systems (e.g. SAP, Sage) under guidance from the team.
• Help create and update product/material codes, descriptions and supplier records.
• Keep basic data up to date (e.g. prices, lead times, stock locations) to ensure reports are reliable.
• Raise any system issues or data errors you spot and help resolve them with support from more experienced colleagues.

3. Basic Data Analysis & Reporting

• Extract data from ERP systems and Excel to support simple reports on spend, stock and supplier performance.
• Maintain and update regular reports (e.g. open PO lists, back-order reports, stock usage summaries) using templates provided.
• Use Excel to clean and organise data (sorting, filters, pivot tables, lookups with training) and highlight obvious issues or trends to the team.
• Support Purchasing and Finance with data needed for budgeting, forecasting and month-end tasks.

4. Process & General Support

• Follow company purchasing and approval procedures, helping to keep records tidy and well organised.
• Support audits and internal checks by providing requested documents and system information.
• Suggest small improvements to spreadsheets, reports or ways of working when you see a better, simpler way.
• Help maintain step-by-step guides and basic instructions for purchasing and system tasks.

5. Communication & Teamwork

• Work closely with the Purchasing Manager, Purchasing Coordinator, Logistics and Finance teams.
• Communicate clearly with colleagues and suppliers about order details, delivery dates and simple queries.
• Ask questions when unsure and be open to learning from more experienced team members.
• Support a “One Team” culture by helping others and sharing information openly.

A little bit about you...

Skills & Capabilities

• Comfortable working with numbers and basic data.
• Good Excel skills (or willing to learn), including filters, sorting, basic formulas and an interest in learning pivot tables and lookups.
• Basic understanding or interest in ERP systems (e.g. SAP, Sage) and how they are used in purchasing and stock control.
• High attention to detail and a careful, accurate approach to data entry and documentation.
• Organised and able to manage several simple tasks at the same time while meeting agreed deadlines.
• Clear communicator, both in writing and verbally, with a helpful and professional manner.
• Positive attitude, willing to learn, follow processes and take feedback on board.

Experience & Qualifications

• Some experience (including placements or similar) in an office, administration, finance, purchasing or logistics environment is helpful but not essential.
• Familiarity with Excel and basic data handling is desirable; training will be provided to build your skills.
• Any exposure to ERP systems (e.g. SAP, Sage) is an advantage but not required - full training will be given.
• Further education qualification in business, supply chain, finance, data/analytics or a related subject is desirable but not essential.
• A genuine interest in purchasing, data and learning how ERP systems support the business is important.

A little bit more about us...

We believe in building a diverse and inclusive culture and positive employee experience. We are One Team, more than just ourselves. We are customer first, we understand, and help solve our customers’ problems. We Test & Learn, we are empowered to learn and grow, unafraid of change. We choose to care, we are committed to doing the right thing, the right way. It’s really important to us that we give as much to our colleagues as they give to us. Our latest Belonging Survey showed that our colleagues feel valued and listened to as we continue to build an environment where everyone can thrive, grow, belong and be their authentic selves. We believe that diversity of thought, experience and background provides the platform for great creativity, We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

Many of our Colleagues work flexibly in many different ways.

Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

We’re JCDecaux, the world’s largest Digital Out-of-Home media business.

You’ll have used or seen our products, services and communication channels, even if you didn’t realise it was us, because they’re at the heart of communities on high streets and major roads and in transport hubs, shopping malls and supermarkets across the country in more than 80 countries worldwide.

Our communication channels help businesses grow and thrive, and help non-commercial organisations reach the widest possible audience for their important messages. Our talented team make all this happen, working in a wide variety of roles to connect brands and communities.

We’re really proud that 50p in every £1 of revenue is reinvested into the communities we serve, so we can provide innovative, environmentally-responsible infrastructure and services designed to make cities better for everyone.

This principle has been at the heart of our business from the beginning.

If you join us, you will make a real difference.