Purchasing and Data Coordinator

JCDecaux Australia; Greater London; On-site; GBP 22,000 - 30,000; Full time

Job summary

JCDecaux Australia is seeking an entry-level Purchasing & Data Coordinator to join the Logistics and Purchasing team in London. You will assist with day-to-day coordination of purchase orders and basic stock administration, ensuring data accuracy in SAP, Sage and Excel.

You’ll support the Purchasing Manager with simple analysis and reporting to help control costs and ensure materials are available when needed, while learning purchasing processes and ERP systems in a collaborative One Team

Qualifications

• Proficient with basic data handling and reporting.
• Ability to use Excel for data sorting and pivots.
• Familiarity with ERP systems such as SAP and Sage.
• Attention to accuracy in data entry and documentation.
• Willingness to learn purchasing processes and systems.

Responsibilities

• Raise and receipt purchase orders for stock and non-stock items; track quantities and update records.
• Enter and update purchasing and stock information in ERP systems (SAP, Sage).
• Extract data from ERP and Excel to support spend and supplier reports.
• Follow purchasing procedures and assist audits and record-keeping.
• Communicate with the Purchasing Manager and team to ensure timely delivery.

Skills

Numerical skills

Excel skills

Attention to detail

Organization

Communication

Willingness to learn

ERP familiarity

Education

Business

Supply chain

Finance

Data analytics

Tools

SAP

Sage

Job description

The Purchasing & Data Coordinator is an entry-level role within the Logistics and Purchasing team.
The role helps with the day-to-day coordination of purchase orders and basic stock administration, while keeping purchasing data accurate in our systems (e.g. SAP, Sage, Excel).
You will support the Purchasing Manager and Purchasing Coordinator with simple analysis and reports that help the business control costs and ensure materials are available when needed.

What you’ll be doing…

Key Responsibilities

1. Purchasing Administration
   Raise and receipt purchase orders for stock and non-stock items following agreedprocesses and guidance.
   Check that quantities, prices and coding on purchase orders are correct, and updatethem when needed.
   Track order status (including back-orders and delivery dates) and follow up withsuppliers or colleagues where items are late or unclear.
   Support Capex project purchasing by creating POs from approved requests andensuring documentation is complete and correctly filed.
2. Systems & Data Maintenance (ERP / SAP / Sage)
   Enter and update purchasing and stock information in ERP systems (e.g. SAP, Sage)under guidance from the team.
   Help create and update product/material codes, descriptions and supplier records.
   Keep basic data up to date (e.g. prices, lead times, stock locations) to ensure reports arereliable.
   Raise any system issues or data errors you spot and help resolve them with supportfrom more experienced colleagues.
3. Basic Data Analysis & Reporting
   Extract data from ERP systems and Excel to support simple reports on spend, stock andsupplier performance.
   Maintain and update regular reports (e.g. open PO lists, back-order reports, stock usageummary) using templates provided.
   Use Excel to clean and organise data (sorting, filters, pivot tables, lookups with training)and highlight obvious issues or trends to the team.
   Support Purchasing and Finance with data needed for budgeting, forecasting andmonth-end tasks.
4. Process & General Support
   Follow company purchasing and approval procedures, helping to keep records tidy andwell organised.
   Support audits and internal checks by providing requested documents and systeminformation.
   Suggest small improvements to spreadsheets, reports or ways of working when you seea better, simpler way.
   Help maintain step-by-step guides and basic instructions for purchasing and systemtasks.
5. Communication & Teamwork
   Work closely with the Purchasing Manager, Purchasing Coordinator, Logistics andFinance teams.
   Communicate clearly with colleagues and suppliers about order details, delivery datesand simple queries.
   Ask questions when unsure and be open to learning from more experienced teammembers.
   Support a “One Team” culture by helping others and sharing information openly.

A little bit about you…

Skills & Capabilities

• Comfortable working with numbers and basic data.
• Good Excel skills (or willing to learn), including filters, sorting, basic formulas and aninterest in learning pivot tables and lookups.
• Basic understanding or interest in ERP systems (e.g. SAP, Sage) and how they are used inpurchasing and stock control.
• High attention to detail and a careful, accurate approach to data entry and documentation.
• Organised and able to manage several simple tasks at the same time while meetingagreed deadlines.
• Clear communicator, both in writing and verbally, with a helpful and professionalmanner.
• Positive attitude, willing to learn, follow processes and take feedback on board.

Experience & Qualifications

• Some experience (including placements or similar) in an office, administration, finance, purchasing or logistics environment is helpful but not essential.
• Familiarity with Excel and basic data handling is desirable; training will be provided tobuild your skills.
• Any exposure to ERP systems (e.g. SAP, Sage) is an advantage but not required – fulltraining will be given.
• Further education qualification in business, supply chain, finance, data/analytics or arelated subject is desirable but not essential.
• A genuine interest in purchasing, data and learning how ERP systems support thebusiness is important.

A little bit more about us…

• We believe in building a diverse and inclusive culture and positive employee experience.
• We are One Team, more than just ourselves.
• We are customer first, we understand, and help solve our customers’ problems.
• We Test & Learn, we are empowered to learn and grow, unafraid of change.
• We choose to care, we are committed to doing the right thing, the right way.

It’s really important to us that we give as much to our colleagues as they give to us.

Our latest Belonging Survey showed that our colleagues feel valued and listened to as we continue to build an environment where everyone can thrive, grow, belong and be their authentic selves.

We believe that diversity of thought, experience and background provides the platform for great creativity,

We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

Many of our Colleagues work flexibly in many different ways. Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.