Purchasing Administrator

Rubicon Recruitment Agency; Wick; On-site; GBP 29,000 - 35,000; Full time

Job summary

Rubicon Recruitment Agency in Christchurch is seeking a Purchasing Administrator for a secure, permanent full-time role with consistent Monday to Friday hours. You will raise purchase orders, track orders, and coordinate with customers, suppliers and finance to keep orders moving and invoicing accurate.

The role offers exposure across sales, purchasing and warehouse functions, with ongoing development in purchasing and supply chain in a friendly team.

Qualifications

• Experience in purchasing, procurement, order processing or sales administration.
• Strong attention to detail and accuracy with orders, pricing and invoices.
• Confident communication by phone and email with customers and suppliers.
• Good organisation and time management; ability to juggle priorities calmly.
• Proficient IT skills including Microsoft Office and ERP systems.

Responsibilities

• Raise and issue purchase orders to suppliers on time and accurately.
• Track open orders, lead times and delayed shipments.
• Process customer orders, check pricing, quantities and delivery terms.
• Update customers and account managers on order progress, backorders and delivery dates.
• Coordinate with couriers to resolve shipping queries and handle amendments, returns and replacements.
• Assist with invoicing and portal uploads with finance support.

Skills

Detail-oriented

Communication skills (phone/email)

Organisation & time management

IT skills (MS Office, ERP)

Tools

ERP systems

Job description

Purchasing Assistant| Christchurch | £32,000 per annum
You'll be the trusted link between customers, suppliers and the people who keep orders moving.
If you take pride in getting the detail right and building strong working relationships, this role will suit you well.

As a Purchasing Administrator, you will benefit from:

• A secure, permanent full-time position with consistent Monday to Friday hours
• Supportive, approachable management and clear expectations from day one
• Broad exposure across sales, purchasing, finance and warehouse functions
• Ongoing development to grow your expertise in purchasing and supply chain
• A friendly, close-knit working environment where your contribution is valued

As a Purchasing Administrator, your responsibilities will include:

• Raising and issuing purchase orders to suppliers accurately and on time
• Tracking open orders and following up on lead times and delayed shipments
• Processing customer orders, checking pricing, quantities, delivery details and payment terms
• Keeping customers and account managers updated on order progress, back orders and delivery dates
• Working with couriers to resolve shipping queries and handling amendments, returns and replacements
• Liaising with finance to clear invoice queries and supporting with customer invoicing and portal uploads

As a Purchasing Administrator, your experience will include:

• Previous experience in a purchasing, procurement, order processing or sales administration role
• A strong eye for detail and accuracy when handling orders, pricing and invoices
• Confident communication skills by phone and email with customers and suppliers
• Good organisation and time management, with the ability to juggle priorities calmly
• Competent IT skills, including Microsoft Office and order or ERP systems
• Experience in manufacturing, distribution or wholesale would be an advantage

If you're looking for a steady, varied role where your reliability and attention to detail make a real difference every day, this Purchasing Assistant position could be your next step.

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.