Purchasing Administrator

Rubicon Recruitment; St. Ives; On-site; GBP 29,000 - 35,000; Full time

Job summary

Rubicon Recruitment in Christchurch is seeking a Purchasing Assistant to act as the trusted link between customers, suppliers and internal teams, ensuring orders move smoothly and accurately.

The role offers a secure, permanent full-time position with consistent Monday to Friday hours and the opportunity to grow expertise across purchasing, sales and finance functions within a close-knit team.

Qualifications

• Previous experience in a purchasing, procurement, order processing or sales administration role.
• Strong eye for detail and accuracy when handling orders, pricing and invoices.
• Confident communication skills by phone and email with customers and suppliers.
• Good organisation and time management, with the ability to juggle priorities calmly.
• Competent IT skills, including Microsoft Office and order or ERP systems.
• Experience in manufacturing, distribution or wholesale would be an advantage.

Responsibilities

• Raising and issuing purchase orders to suppliers accurately and on time.
• Tracking open orders and following up on lead times and delayed shipments.
• Processing customer orders, checking pricing, quantities, delivery details and payment terms.
• Keeping customers and account managers updated on order progress, back orders and delivery dates.
• Working with couriers to resolve shipping queries and handling amendments, returns and replacements.
• Liaising with finance to clear invoice queries and supporting with customer invoicing and portal uploads.

Job description

Purchasing Assistant| Christchurch | £32,000 per annum

You’ll be the trusted link between customers, suppliers and the people who keep orders moving.

If you take pride in getting the detail right and building strong working relationships, this role will suit you well.

As a Purchasing Administrator, you will benefit from:

• A secure, permanent full-time position with consistent Monday to Friday hours
• Supportive, approachable management and clear expectations from day one
• Broad exposure across sales, purchasing, finance and warehouse functions
• Ongoing development to grow your expertise in purchasing and supply chain
• A friendly, close-knit working environment where your contribution is valued

As a Purchasing Administrator, your responsibilities will include:

• Raising and issuing purchase orders to suppliers accurately and on time
• Tracking open orders and following up on lead times and delayed shipments
• Processing customer orders, checking pricing, quantities, delivery details and payment terms
• Keeping customers and account managers updated on order progress, back orders and delivery dates
• Working with couriers to resolve shipping queries and handling amendments, returns and replacements
• Liaising with finance to clear invoice queries and supporting with customer invoicing and portal uploads

As a Purchasing Administrator, your experience will include:

• Previous experience in a purchasing, procurement, order processing or sales administration role
• A strong eye for detail and accuracy when handling orders, pricing and invoices
• Confident communication skills by phone and email with customers and suppliers
• Good organisation and time management, with the ability to juggle priorities calmly
• Competent IT skills, including Microsoft Office and order or ERP systems
• Experience in manufacturing, distribution or wholesale would be an advantage

If you’re looking for a steady, varied role where your reliability and attention to detail make a real difference every day, this Purchasing Assistant position could be your next step.