Purchasing Assistant

Confidential; Poole; On-site; GBP 27,000 - 33,000; Full time

Job summary

Confidential in Poole is seeking a Purchasing Assistant to manage incoming materials, schedule purchase orders and maintain records in the ERP/MRP system. Up to £30,000 to reflect scope for procurement development.

You will work with suppliers, expediting orders, and contributing to continuous supply. This role offers a structured environment and opportunities to pursue CIPS.

Qualifications

• Proficiency in Microsoft Word and Excel, including formula creation and checking.
• Working knowledge of ERP/MRP systems, ideally including Oracle.
• Experience liaising with suppliers and building effective working relationships.
• Strong office administration and organisational skills.

Responsibilities

• Schedule incoming materials against forecast demand to maintain continuity of supply.
• Generate and issue purchase orders to nominated suppliers within your commodity area.
• Manage supplier non-conformances alongside Quality and Technical teams, negotiating costs where required.
• Expedite outstanding orders and flag supplier delays that could affect production.
• Maintain accurate procurement and supply records within the ERP/MRP system.
• Investigate supplier price discrepancies and obtain credit notes where necessary.

Skills

MS Word

MS Excel

ERP/MRP systems

Supplier liaison

Organisational skills

Tools

Oracle ERP

Job description

Purchasing Assistant - Poole - Up to £30,000

With real scope to build your procurement expertise, you'll be trusted with the accuracy that keeps supply moving, from purchase order to delivery. Every order, every supplier relationship, every record: it all runs through you.

As a Purchasing Assistant, you will benefit from:

• Structured onboarding and ongoing training in procurement systems and processes
• Support to work towards a recognised procurement qualification such as CIPS
• A stable, well-organised working environment with clear processes to follow
• Exposure to a broad commodity area, building genuine specialist knowledge over time

As a Purchasing Assistant, your responsibilities will include:

• Schedule incoming materials against forecast demand to maintain continuity of supply
• Generate and issue purchase orders to nominated suppliers within your commodity area
• Manage supplier non-conformances alongside Quality and Technical teams, negotiating costs where required
• Expedite outstanding orders and flag supplier delays that could affect production
• Maintain accurate procurement and supply records within the ERP/MRP system
• Investigate supplier price discrepancies and obtain credit notes where necessary

As a Purchasing Assistant, your experience will include:

• Proficiency in Microsoft Word and Excel, including formula creation and checking
• Working knowledge of ERP/MRP systems, ideally including Oracle
• Experience liaising with suppliers and building effective working relationships
• Strong office administration and organisational skills
• An interest in building a career in procurement within a manufacturing environment
• Willingness to work towards a qualification such as CIPS

If you're looking for a role where your accuracy and reliability are genuinely valued, this Purchasing Assistant position offers a clear path to build real procurement expertise.

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.