Purchasing Administrator

Prime Appointments Ltd; Bury St Edmunds; On-site; GBP 15,000 - 22,000; Full time

Job summary

Prime Appointments Ltd is recruiting a Temporary Purchasing Administrator to join our client’s team in Rougham on a short-term basis until Christmas.

The role offers an immediate start, up to £13.50 per hour and 40 hours per week, with a clear progression path to a Junior Buyer in the new year.

Qualifications

• Previous administration experience.
• Strong attention to detail and accuracy.
• Good organisational and prioritisation abilities.
• Proficient with Microsoft Excel and Outlook.
• Strong data entry and IT skills.
• Excellent written and verbal communication.
• Proactive, reliable and organised approach.

Responsibilities

• Manage the purchasing inbox and emails.
• Process routine purchase orders.
• Order logistics, freight, consumables and non-inventory items.
• Prepare weekly online food orders.
• Replenish stationery and stock counts.
• Set up supplier accounts and issue questionnaires.
• Check supplier acknowledgements against POs and report discrepancies.
• Update spreadsheets with supplier price changes.
• Assist with invoice queries and PO processing.
• Upload company credit card receipts to expenses system.
• Provide general admin support to Purchasing.

Skills

Attention to detail

Organisational skills

Data entry

Microsoft Excel

Outlook

Office applications

Communication skills

Prioritisation

Proactive approach

Administrative experience

Tools

Microsoft Excel

Outlook

Office software

Job description

We are recruiting for a Purchasing Administrator to join our client's team in Rougham on a temporary basis until Christmas. Offering an immediate start, up to £13.50 per hour and 40 hours per week, this role also offers the potential to progress into a Junior Buyer position in the new year.

Responsibilities:

• Managing the purchasing inbox and responding to or distributing emails.

• Processing routine purchase orders.

• Ordering logistics, freight services, consumables and non-inventory items.

• Completing weekly online food orders.

• Replenishing stationery and carrying out uniform stock counts.

• Setting up supplier accounts and issuing questionnaires.

• Checking supplier acknowledgements against purchase orders and reporting discrepancies.

• Updating spreadsheets with supplier price changes.

• Assisting with invoice queries and purchase order processing.

• Uploading company credit card receipts to the expenses system.

• Providing general administrative support to the Purchasing department.

Requirements:

• Previous administration experience.

• Strong attention to detail and accuracy.

• Good organisational skills and the ability to prioritise tasks.

• Confident using Microsoft Excel, Outlook and other Office applications.

• Good data entry and IT skills.

• Professional communication skills.

• A proactive, reliable and organised approach to work.