Purchasing Administrator

Future plc; Nottingham; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

23 days holiday

Company pension

Modern head office

Career development

Structured training and support

Job summary

Future Prospects Group are delighted to be working with our client, a leading specialist in their industry, to recruit a proactive Purchasing Administrator on a full-time, permanent basis at their Newark head office.

You will play a pivotal role in ensuring materials, plant, and equipment are ordered accurately and delivered promptly to high-profile projects nationwide, while liaising with suppliers and maintaining procurement records.

Qualifications

• Proven experience in office administration, purchasing support, or commercial administrative role.
• Strong organisational skills with meticulous attention to detail and high accuracy.
• Excellent communication and interpersonal skills, ability to build rapport with suppliers and internal teams.

Responsibilities

• Raise and process purchase orders accurately in line with company procedures.
• Obtain supplier quotations and assist with price comparisons.
• Liaise with suppliers on pricing, stock availability and delivery times.
• Maintain procurement records, databases and digital filing systems.
• Assist with supplier account setup, verification and maintenance.

Skills

Purchase orders processing

Supplier liaison

Data entry accuracy

Communication skills

Organisational skills

Tools

Microsoft Excel

ERP systems

Procurement software

Job description

Future Prospects Group are delighted to be working with our client, a leading specialist in their industry, to recruit a proactive and organised Purchasing Administrator on a full-time, permanent basis at their Newark head office., This is an excellent opportunity for an administrative professional looking to build or advance their career in procurement and supply chain. Joining a supportive team in a fast-paced environment, you will play a pivotal role in ensuring materials, plant, and equipment are ordered accurately and delivered promptly to high-profile projects nationwide., Your responsibilities as a Purchasing Administrator will include:

• Raising and processing purchase orders accurately in accordance with company procedures.
• Obtaining competitive supplier quotations and assisting the team with price comparisons.
• Liaising directly with suppliers to confirm pricing, stock availability, and scheduled delivery times.
• Maintaining accurate and up-to-date procurement records, databases, and digital filing systems.
• Assisting with the setup, verification, and ongoing maintenance of supplier account details.
• Investigating and resolving routine supplier enquiries and invoice discrepancies efficiently.
• Ensuring all purchasing documentation is compliant with quality, health, safety, and environmental standards.
• Providing comprehensive day-to-day administrative support to the Group Procurement Manager and broader team.
• Proven experience within an office administration, purchasing support, or commercial administrative role.
• Strong organisational skills with meticulous attention to detail and high levels of accuracy.
• Excellent communication and interpersonal skills, with the ability to build rapport with suppliers and internal teams.
• Proficiency in Microsoft Office applications, with particular strength in Microsoft Excel.
• Demonstrated ability to manage multiple priorities, manage workloads, and meet operational deadlines.
• A positive, proactive approach with a strong enthusiasm for working as part of a collaborative team.
• Previous exposure to procurement, ERP systems, or the engineering, construction, or plant hire sectors is desirable.
• Competitive salary package.
• 23 days holiday plus Bank holidays.
• Company pension scheme.
• Opportunity to develop a career within an industry-leading specialist contractor.
• Structured training and ongoing support from experienced procurement professionals.
• Modern head office working environment.