Purchasing Administrator

Future Prospects Group Ltd; East Midlands; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary package

23 days holiday + Bank holidays

Company pension scheme

Career development opportunities

Structured training and support

Modern head office

Job summary

Future Prospects Group is seeking a proactive Purchasing Administrator at our Newark head office. You will raise purchase orders, obtain supplier quotations, and liaise on pricing, stock, and deliveries for high-profile projects nationwide.

You'll maintain procurement records, support supplier accounts, and help ensure compliance with quality and safety standards while delivering day-to-day administrative support to the Group Procurement Manager and team.

Qualifications

• Experience in office administration, purchasing support, or commercial administrative roles.
• Strong organisational skills with high accuracy.
• Excellent communication with suppliers and internal teams.
• Proficiency in Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines.
• Desirable exposure to procurement, ERP systems, or construction sectors.

Responsibilities

• Raise and process purchase orders accurately.
• Obtain supplier quotations and assist with price comparisons.
• Liaise with suppliers on pricing, stock, and delivery.
• Maintain procurement records and filing systems.
• Assist with supplier account setup and maintenance.
• Support Group Procurement Manager and team daily.
• Ensure compliance with quality, health, safety, and environmental standards.

Skills

Organisational skills

Attention to detail

Effective communication

Multitasking

Teamwork

Procurement knowledge

Tools

Microsoft Excel

ERP systems

Job description

Purchasing Administrator
Newark, Full Time, Permanent
GBP29,000

Future Prospects Group are delighted to be working with our client, a leading specialist in their industry, to recruit a proactive and organised Purchasing Administrator on a full-time, permanent basis at their Newark head office.

This is an excellent opportunity for an administrative professional looking to build or advance their career in procurement and supply chain. Joining a supportive team in a fast-paced environment, you will play a pivotal role in ensuring materials, plant, and equipment are ordered accurately and delivered promptly to high-profile projects nationwide.

THE ROLE

Your responsibilities as a Purchasing Administrator will include:

• Raising and processing purchase orders accurately in accordance with company procedures.
• Obtaining competitive supplier quotations and assisting the team with price comparisons.
• Liaising directly with suppliers to confirm pricing, stock availability, and scheduled delivery times.
• Maintaining accurate and up-to-date procurement records, databases, and digital filing systems.
• Assisting with the setup, verification, and ongoing maintenance of supplier account details.
• Investigating and resolving routine supplier enquiries and invoice discrepancies efficiently.
• Ensuring all purchasing documentation is compliant with quality, health, safety, and environmental standards.
• Providing comprehensive day-to-day administrative support to the Group Procurement Manager and broader team.

THE CANDIDATE

The ideal Purchasing Administrator will be able to demonstrate the following key skills and experience:

• Proven experience within an office administration, purchasing support, or commercial administrative role.
• Strong organisational skills with meticulous attention to detail and high levels of accuracy.
• Excellent communication and interpersonal skills, with the ability to build rapport with suppliers and internal teams.
• Proficiency in Microsoft Office applications, with particular strength in Microsoft Excel.
• Demonstrated ability to manage multiple priorities, manage workloads, and meet operational deadlines.
• A positive, proactive approach with a strong enthusiasm for working as part of a collaborative team.
• Previous exposure to procurement, ERP systems, or the engineering, construction, or plant hire sectors is desirable.

THE BENEFITS

The benefits included with this Purchasing Administrator role are:

• Competitive salary package.
• 23 days holiday plus Bank holidays.
• Company pension scheme.
• Opportunity to develop a career within an industry-leading specialist contractor.
• Structured training and ongoing support from experienced procurement professionals.
• Modern head office working environment.

Thank you for your interest in this vacancy and good luck with your application.

If you have not heard from a member of the Future Prospects team within 7 days from your application, please assume that your application has not been successful on this occasion. Unfortunately, due to the high volume of applications we receive, we are unable to provide individual feedback

The services of Future Prospects are those of an Employment Agency.