Purchasing Administrator

Confidential; East Midlands; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary package

23 days holiday plus Bank holidays

Company pension scheme

Career development opportunities

Structured training and support

Modern head office

Job summary

Future Prospects Group are seeking a proactive Purchasing Administrator for their Newark head office. The role involves raising POs, obtaining supplier quotations, and ensuring timely delivery for projects nationwide.

We are looking for an organised candidate with strong Excel skills and a collaborative approach. The position is full-time and permanent, offering a competitive salary and career development within a leading contractor.

Qualifications

• Proven experience within an office administration, purchasing support, or commercial administrative role.
• Strong organisational skills with meticulous attention to detail and high levels of accuracy.
• Excellent communication and interpersonal skills, with the ability to build rapport with suppliers and internal teams.
• Proficiency in Microsoft Office applications, with particular strength in Microsoft Excel.
• Demonstrated ability to manage multiple priorities, manage workloads, and meet operational deadlines.
• A positive, proactive approach with a strong enthusiasm for working as part of a collaborative team.

Responsibilities

• Raising and processing purchase orders accurately in accordance with company procedures.
• Obtaining competitive supplier quotations and assisting the team with price comparisons.
• Liaising directly with suppliers to confirm pricing, stock availability, and scheduled delivery times.
• Maintaining accurate procurement records, databases, and digital filing systems.
• Assisting with the setup, verification, and ongoing maintenance of supplier account details.
• Investigating and resolving routine supplier enquiries and invoice discrepancies efficiently.
• Ensuring all purchasing documentation is compliant with quality, health, safety, and environmental standards.
• Providing day-to-day administrative support to the Group Procurement Manager and team.

Skills

Organisational skills

Excellent communication

Multitasking

Teamwork

Attention to detail

Tools

Microsoft Excel

Microsoft Office

Job description

Purchasing Administrator
Newark, Full Time, Permanent
£29,000

Future Prospects Group are delighted to be working with our client, a leading specialist in their industry, to recruit a proactive and organised Purchasing Administrator on a full-time, permanent basis at their Newark head office.

This is an excellent opportunity for an administrative professional looking to build or advance their career in procurement and supply chain. Joining a supportive team in a fast-paced environment, you will play a pivotal role in ensuring materials, plant, and equipment are ordered accurately and delivered promptly to high-profile projects nationwide.

THE ROLE

Your responsibilities as a Purchasing Administrator will include:

• Raising and processing purchase orders accurately in accordance with company procedures.
• Obtaining competitive supplier quotations and assisting the team with price comparisons.
• Liaising directly with suppliers to confirm pricing, stock availability, and scheduled delivery times.
• Maintaining accurate and up-to-date procurement records, databases, and digital filing systems.
• Assisting with the setup, verification, and ongoing maintenance of supplier account details.
• Investigating and resolving routine supplier enquiries and invoice discrepancies efficiently.
• Ensuring all purchasing documentation is compliant with quality, health, safety, and environmental standards.
• Providing comprehensive day-to-day administrative support to the Group Procurement Manager and broader team.

THE CANDIDATE

The ideal Purchasing Administrator will be able to demonstrate the following key skills and experience:

• Proven experience within an office administration, purchasing support, or commercial administrative role.
• Strong organisational skills with meticulous attention to detail and high levels of accuracy.
• Excellent communication and interpersonal skills, with the ability to build rapport with suppliers and internal teams.
• Proficiency in Microsoft Office applications, with particular strength in Microsoft Excel.
• Demonstrated ability to manage multiple priorities, manage workloads, and meet operational deadlines.
• A positive, proactive approach with a strong enthusiasm for working as part of a collaborative team.
• Previous exposure to procurement, ERP systems, or the engineering, construction, or plant hire sectors is desirable.

THE BENEFITS

The benefits included with this Purchasing Administrator role are:

• Competitive salary package.
• 23 days holiday plus Bank holidays.
• Company pension scheme.
• Opportunity to develop a career within an industry-leading specialist contractor.
• Structured training and ongoing support from experienced procurement professionals.
• Modern head office working environment.