Purchasing Administrator

Inspire Resourcing Ltd; East Midlands; On-site; GBP 21,000 - 29,000; Full time

Job summary

Inspire Resourcing is recruiting a Purchasing Assistant for an established engineering client in Chesterfield. You will support the full purchasing process, raise purchase orders, manage shipments, control stock levels and build strong supplier relationships.

Ideal candidates will have purchasing/procurement experience, strong numerical skills and familiarity with ERP/MRP systems. You will work closely with the Procurement Manager and internal teams to ensure timely deliveries.

Qualifications

• Experience in a purchasing/procurement environment.
• Experience raising and managing purchase orders.
• Strong numerical and analytical skills.
• ERP/MRP experience desirable.

Responsibilities

• Review supplier quotes and negotiate pricing where appropriate.
• Raise, amend and manage purchase orders.
• Process orders and secure supplier acknowledgements.
• Liaise with suppliers on pricing, availability, lead times and delivery.
• Arrange shipments and coordinate deliveries.
• Manage freight and liaise with logistics providers.
• Handle import and shipment documentation.
• Track orders to delivery and resolve delays.
• Coordinate with Sales and Goods In on purchasing needs.
• Monitor stock levels and assist inventory management.
• Complete weekly PI checks and investigate discrepancies.
• Maintain records for purchasing, supplier pricing and orders.
• Resolve invoice queries and delivery discrepancies.
• Ensure materials meet quality standards; obtain MTCs.
• Source new suppliers and obtain competitive quotations.
• Perform European currency conversions for pricing review.
• Build strong relationships with suppliers and logistics partners.
• Provide general purchasing support to the Procurement Manager.

Skills

Purchasing & procurement

Purchase orders

Excel

Numerical skills

Analytical thinking

Communication

Tools

ERP/MRP systems

Job description

Inspire Resourcing are currently recruiting a Purchasing Assistant for our well-established engineering client based in Chesterfield.

This is a fantastic opportunity for an experienced purchasing professional to join a busy and successful business, working closely with the Procurement Manager and wider internal teams.

The successful candidate will be responsible for supporting the full purchasing process, from obtaining quotes and raising purchase orders through to shipment management, stock control and supplier relationships.

Key Responsibilities

• Obtaining and reviewing supplier quotes, negotiating pricing where appropriate.
• Raising, amending and managing purchase orders.
• Processing orders and ensuring all supplier acknowledgements are received.
• Liaising with suppliers regarding pricing, availability, lead times and delivery schedules.
• Arranging shipments and coordinating deliveries.
• Managing freight and shipment arrangements, including liaising with logistics providers and freight forwarders.
• Managing relevant import and shipment documentation.
• Tracking orders through to delivery and proactively resolving any delays or issues.
• Working closely with internal departments, including Sales and Goods In, to ensure purchasing and delivery requirements are communicated effectively.
• Monitoring stock levels and assisting with inventory management.
• Completing weekly PI checks, investigating and resolving any discrepancies.
• Maintaining accurate purchasing, supplier, pricing and order records.
• Dealing with invoice queries, delivery discrepancies and damaged goods.
• Ensuring materials meet required quality standards and specifications, including obtaining Material Test Certificates (MTCs).
• Sourcing new suppliers and obtaining competitive quotations.
• Completing European currency conversions and financial conversions to ensure consistency and continuity when reviewing supplier pricing and order values.
• Building and maintaining strong relationships with suppliers and logistics partners.
• Providing general purchasing and administrative support to the Procurement Manager.

Requirements

• Previous experience within a purchasing/procurement environment is essential.
• Experience of raising and managing purchase orders.
• Good understanding of purchasing and supply chain processes.
• Experience with freight, shipments and delivery coordination would be advantageous.
• Strong numerical and analytical skills.
• Good understanding of pricing, costs and financial information.
• Experience with currency conversions, particularly European currencies, would be beneficial.
• Experience using ERP/MRP systems is desirable.
• Excellent communication skills, with the ability to liaise confidently with suppliers and internal departments.
• Strong Microsoft Office skills, particularly Excel.