Publication Production Coordinator

CloserStill Media Germany GmbH; Dorking; On-site; GBP 30,000 - 38,000; Full time

Job summary

CloserStill Media is seeking a detail‑driven Content & Copy Coordinator in Dorking to manage multiple production workstreams. You will coordinate copy lists, chase advertisers, and ensure content meets deadlines across email, web, newsletters and show news.

You'll also oversee magazine production and print/digital publishing, liaising with printers, preparing PDFs, checking page numbers, and uploading finished magazines to BlueToad. Strong Excel/Word/Adobe Acrobat skills are essential.

Qualifications

• Strong organisational skills and ability to manage multiple tasks and deadlines simultaneously.
• Excellent attention to detail and careful, accurate approach to checking content and proofs.
• Confident written and verbal communication skills.
• Proactive approach to chasing information, resolving issues and keeping stakeholders informed.
• Good administration skills and clear record-keeping.
• Proficiency in Microsoft Excel, Word and Adobe Acrobat.
• Comfortable working in fast-paced, deadline-driven environments.

Responsibilities

• Coordinate Content & Copy: Create and maintain copy lists for emailers, web banners, newsletters, show news, supplier spotlights and advertisements; chase advertisers and stakeholders for copy, content and artwork in line with deadlines; check submitted content for completeness and suitability; track progress against deadlines and keep Sales, Editorial and other teams updated.
• Manage Magazine Production: Create and maintain advertising index; Prepare PDF files of advertisements and publication pages for review; Check page numbers against flat plan and identify discrepancies; Share preview binder with Publishing team and complete requested changes accurately.
• Oversee Print & Digital Publishing: Liaise with printers and coordinate amendments to print deadlines; Create print orders and ensure artwork is supplied on time; Review and sign off printer proofs; elevate issues where required; Prepare and crop the preview binder for digital publication; Upload completed magazines to BlueToad platform; Check all URL links for accuracy before publication; Publish the digital magazine and share with relevant teams.
• Manage Purchase Orders & Administration: Raise requisitions in Unit4 and follow up for approval; Provide purchase order numbers to suppliers; Maintain clear and accurate records of requisitions, approvals and purchase orders; Process voucher copy requests; obtain quotations from printers; Arrange approvals with budget holders and confirm orders with printers.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Chasing information

Administration skills

Excel

Word

Adobe Acrobat

Deadline-driven

Tools

Unit4

BlueToad

Digital publishing platforms

Job description

CloserStill Media is seeking a detail‑driven Content & Copy Coordinator in Dorking to manage multiple production workstreams. You will coordinate copy lists, chase advertisers, and ensure content meets deadlines across email, web, newsletters and show news.

You'll also oversee magazine production and print/digital publishing, liaising with printers, preparing PDFs, checking page numbers, and uploading finished magazines to BlueToad. Strong Excel/Word/Adobe Acrobat skills are essential.