Artwork & Editorial Content Co-ordinator

Finelight Media; Norwich; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Free breakfast on Fridays

Subsidised gym membership

Enhanced parental leave

Job summary

Finelight Media, located in Norwich, is seeking an organized Artwork & Editorial Content Co-ordinator to support B2B publication production. The role involves managing editorial content and advertising materials, ensuring accuracy and timely submissions. Strong organizational skills and proficiency in Microsoft 365 are essential, along with familiarity in publishing environments. The position offers a hybrid working model post-probation and benefits such as free breakfast and subsidised gym memberships.

Qualifications

• Strong organisational skills essential for managing multiple tasks.
• Experience dealing with clients over phone and email required.
• Ability to manage tight deadlines in a busy work environment.

Responsibilities

• Coordinate communication with clients via email and phone.
• Manage deadlines for copy, imagery, and artwork submissions.
• Organize and track editorial and advertising assets.

Skills

Organisational skills

Time-management skills

Client communication

Attention to detail

Proofreading skills

Experience in publishing

Familiarity with CRM systems

Basic Adobe Photoshop skills

Comfortable using Mac systems

Tools

Microsoft 365

HubSpot

Job description

Finelight Media are looking for an organised and proactive Artwork & Editorial Content Co-ordinator to join our publishing team. This is a fast-paced administrative role supporting the production of B2B publications for global clients. As our business continues to expand, this is an exciting opportunity to join a supportive team and play a key role in our production process.

Working closely with Editors and Designers, you will manage the flow of editorial content and advertising artwork, ensuring projects stay on schedule and materials are accurate and production-ready.

Key Responsibilities

• Coordinate day-to-day communication with clients via email and telephone
• Arrange interviews with featured companies and collect advertising materials
• Manage deadlines for copy, imagery, and artwork submissions
• Organise and track editorial and advertising assets across multiple projects
• Ensure submitted materials meet required specifications before going to design
• Maintain accurate project records and workflows within HubSpot
• Provide regular progress updates to internal teams
• Check incoming copy and artwork for accuracy and usability

Skills & Experience

• Strong organisational and time-management skills
• Confident dealing with clients by phone and email
• Experience managing multiple deadlines in a busy environment
• High attention to detail and proofreading skills
• Proficient in Microsoft 365
• Experience in publishing, editorial, or production environments
• Familiarity with HubSpot or similar CRM systems
• Basic Adobe Photoshop and Acrobat skills
• Comfortable using Mac systems

What We Offer

• Monday–Thursday: 8:30am–5:00pm | Friday: 8:30am–3:00pm
• Hybrid working available after probation
• Supportive and collaborative team environment
• Free breakfast on Fridays
• Subsidised gym membership
• Enhanced parental leave

If you’re a proactive co-ordinator who thrives in a fast-paced environment and enjoys working across editorial and design, we’d love to hear from you.