Propsals Coordinator

Kenton Black Limited; Leicester Forest East; On-site; GBP 45,000 - 55,000; Full time

Job summary

Kenton Black Limited in Birmingham invites a Proposals Coordinator to join the team, supporting the preparation and delivery of high-quality tender submissions across civil engineering and infrastructure projects.

You will coordinate bid schedules, gather information from bid managers and operations, produce formatted documents, and help develop compelling content while ensuring compliance with client requirements and deadlines.

Qualifications

• Experience in proposals, bids, tenders or document coordination.
• Construction/civil engineering or infrastructure experience is advantageous.
• Excellent written and verbal communication skills.
• Strong MS Office skills, particularly Word and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple deadlines and priorities.
• A proactive approach to cross-department collaboration.

Responsibilities

• Coordinate preparation, development and submission of tender documents.
• Manage bid schedules, submission deadlines and document control.
• Liaise with bid managers, estimators, commercial teams and operations.
• Produce and format professional tender documents and materials.
• Ensure submissions comply with client instructions and criteria.
• Maintain bid libraries, case studies, CVs, and project references.
• Support development of written content showcasing capabilities.
• Coordinate internal reviews, approvals and sign-offs; identify process improvements.

Skills

Proposal coordination

Bid/tender experience

Communication skills

Organisational skills

Deadline management

Stakeholder management

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Proposals Coordinator

Birmingham, West Midlands

Up to 50,000 per annum

Permanent, Full-Time

The Opportunity

We are working with an established civil engineering and infrastructure contractor to recruit a Proposals Coordinator to join their Birmingham team. This is an excellent opportunity for an organised and proactive individual to support the preparation and delivery of high-quality tender submissions, working closely with bid, preconstruction, commercial and operational teams across a diverse portfolio of civil engineering and infrastructure projects.

Key Responsibilities

• Coordinate the preparation, development and submission of tender and proposal documents.
• Manage bid schedules, submission deadlines and document control throughout the tender process.
• Liaise with bid managers, estimators, commercial teams and operational staff to gather information for submissions.
• Produce and format professional tender documents, presentations and supporting materials.
• Ensure submissions comply with client instructions, evaluation criteria and formatting requirements.
• Maintain bid libraries, case studies, CVs, project references and company credentials.
• Support the development of compelling written content showcasing the company's experience and technical capabilities.
• Coordinate internal reviews, approvals and sign-off processes.Identify opportunities to improve bid processes and the overall quality of submissions.

About You

• Previous experience in a proposals, bids, tenders or document coordination role.
• Experience within construction, civil engineering or infrastructure would be advantageous.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word and PowerPoint.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple deadlines and competing priorities.
• A proactive approach to working with stakeholders across different departments.

The Company

Our client is an established civil engineering and infrastructure contractor delivering projects across a range of sectors. This is an opportunity to join a collaborative Birmingham-based team and contribute directly to the company's work-winning activities.

Salary up to 50,000 per annum.