Propsals Coordinator

Kenton Black Limited; Coventry; On-site; GBP 45,000 - 55,000; Full time

Job summary

Kenton Black Limited is seeking a Proposals Coordinator in Birmingham to support the creation and submission of tender documents. You will work closely with bid, preconstruction, commercial and operations teams across a diverse civil engineering portfolio.

The role focuses on coordinating proposal activity, ensuring compliant, well-presented submissions delivered within tight deadlines. Strong communication and multitasking are essential.

Qualifications

• Experience coordinating proposals, bids or tenders.
• Experience in construction, civil engineering or infrastructure is advantageous.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate the preparation, development and submission of tender and proposal documents.
• Manage bid schedules, submission deadlines and document control throughout the tender process.
• Liaise with bid managers, estimators, commercial teams and operational staff to gather information for submissions.
• Produce and format professional tender documents, presentations and supporting materials.
• Ensure submissions comply with client instructions, evaluation criteria and formatting requirements.
• Maintain bid libraries, case studies, CVs, project references and company credentials.
• Support the development of written content showcasing the company's experience and technical capabilities.
• Coordinate internal reviews, approvals and sign-off processes.
• Identify opportunities to improve bid processes and the overall quality of submissions.

Skills

Proposal coordination

Bid/tender experience

MS Office (Word/PowerPoint)

Organisational skills

Job description

Proposals Coordinator
Birmingham, West Midlands
Up to £50,000 per annum
Permanent, Full-Time

The Opportunity

We are working with an established civil engineering and infrastructure contractor to recruit a Proposals Coordinator to join their Birmingham team.

This is an excellent opportunity for an organised and proactive individual to support the preparation and delivery of high-quality tender submissions, working closely with bid, preconstruction, commercial and operational teams across a diverse portfolio of civil engineering and infrastructure projects.

The successful candidate will play a key role in coordinating proposal activity, ensuring submissions are professionally presented, compliant with client requirements and delivered within tight deadlines.

Key Responsibilities

• Coordinate the preparation, development and submission of tender and proposal documents.
• Manage bid schedules, submission deadlines and document control throughout the tender process.
• Liaise with bid managers, estimators, commercial teams and operational staff to gather information for submissions.
• Produce and format professional tender documents, presentations and supporting materials.
• Ensure submissions comply with client instructions, evaluation criteria and formatting requirements.
• Maintain bid libraries, case studies, CVs, project references and company credentials.
• Support the development of compelling written content showcasing the company's experience and technical capabilities.
• Coordinate internal reviews, approvals and sign-off processes.
• Identify opportunities to improve bid processes and the overall quality of submissions.

About You

• Previous experience in a proposals, bids, tenders or document coordination role.
• Experience within construction, civil engineering or infrastructure would be advantageous.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word and PowerPoint.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple deadlines and competing priorities.
• A proactive approach to working with stakeholders across different departments.

The Company

Our client is an established civil engineering and infrastructure contractor delivering projects across a range of sectors. This is an opportunity to join a collaborative Birmingham-based team and contribute directly to the company's work-winning activities.

Salary up to £50,000 per annum.