Propsals Coordinator

Kenton Black Ltd; Birmingham; On-site; GBP 45,000 - 55,000; Full time

Job summary

Kenton Black Limited in Birmingham, West Midlands, is seeking a Proposals Coordinator to join their team on a permanent, full-time basis. This role focuses on coordinating tender submissions and supporting bid activity across civil engineering and infrastructure projects.

The position involves liaising with bid managers, estimators, and operations to gather information, prepare professional documents, and ensure timely, compliant submissions.

Qualifications

• Previous experience in a proposals, bids, tenders or document coordination role.
• Experience within construction, civil engineering or infrastructure would be advantageous.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word and PowerPoint.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple deadlines and competing priorities.
• A proactive approach to working with stakeholders across different departments.

Responsibilities

• Coordinate the preparation, development and submission of tender and proposal documents.
• Manage bid schedules, submission deadlines and document control throughout the tender process.
• Liaise with bid managers, estimators, commercial teams and operational staff to gather information for submissions.
• Produce and format professional tender documents, presentations and supporting materials.
• Ensure submissions comply with client instructions, evaluation criteria and formatting requirements.
• Maintain bid libraries, case studies, CVs, project references and company credentials.
• Support the development of compelling written content showcasing the company's experience and technical capabilities.
• Coordinate internal reviews, approvals and sign-off processes.
• Identify opportunities to improve bid processes and the overall quality of submissions.

Skills

Stakeholder coordination

Proposal development

Bid submissions

Communication

Organisational skills

Deadline management

Proactive collaboration

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Proposals Coordinator
Birmingham, West Midlands
Up to £50,000 per annum
Permanent, Full-Time

The Opportunity

We are working with an established civil engineering and infrastructure contractor to recruit a Proposals Coordinator to join their Birmingham team.

This is an excellent opportunity for an organised and proactive individual to support the preparation and delivery of high-quality tender submissions, working closely with bid, preconstruction, commercial and operational teams across a diverse portfolio of civil engineering and infrastructure projects.

The successful candidate will play a key role in coordinating proposal activity, ensuring submissions are professionally presented, compliant with client requirements and delivered within tight deadlines.

Key Responsibilities

• Coordinate the preparation, development and submission of tender and proposal documents.
• Manage bid schedules, submission deadlines and document control throughout the tender process.
• Liaise with bid managers, estimators, commercial teams and operational staff to gather information for submissions.
• Produce and format professional tender documents, presentations and supporting materials.
• Ensure submissions comply with client instructions, evaluation criteria and formatting requirements.
• Maintain bid libraries, case studies, CVs, project references and company credentials.
• Support the development of compelling written content showcasing the company's experience and technical capabilities.
• Coordinate internal reviews, approvals and sign-off processes.
• Identify opportunities to improve bid processes and the overall quality of submissions.

About You

• Previous experience in a proposals, bids, tenders or document coordination role.
• Experience within construction, civil engineering or infrastructure would be advantageous.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word and PowerPoint.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple deadlines and competing priorities.
• A proactive approach to working with stakeholders across different departments.

The Company

Our client is an established civil engineering and infrastructure contractor delivering projects across a range of sectors. This is an opportunity to join a collaborative Birmingham-based team and contribute directly to the company's work-winning activities.