Office-Based Property Portfolio Administrator

Kings Permanent Recruitment Ltd; Greater London; On-site; GBP 28,000 - 29,000; Full time

Job summary

Kings Permanent Recruitment Ltd is seeking a Property Management Administrator for an office-based role to support a growing property portfolio. The role handles referencing, document management, tenancy setups, utilities, and landlord/tenant communications.

A calm, organised approach is essential to ensure smooth tenancy operations and deposit resolution. The position requires dealing with complex tenancy tasks, inspections, and reporting while maintaining excellent landlord and tenant

Qualifications

• Calm, unflappable demeanor suitable for handling deposits and repairs.
• Strong administrative skills with a systematic approach.
• Good problem-solving ability and attention to detail.
• Ability to work under pressure while maintaining accuracy.

Responsibilities

• Chase referencing documents required.
• Send referencing documents to Landlord for approval.
• Book inventories in.
• Collect move in documents from Landlord/EICR/Gas certificate or organize if required.
• Do right to rent checks.
• Send tenancy documents to tenant pre move in and ensure signing.
• Send inventory for signature.
• Set up utilities.
• Set up rent protection.
• Add tenancy tasks on portal (Gas Certificate, inspections etc).
• Organising contractor parking.
• Utilities move in and closing down of accounts.
• Issue first tenancy agreement.
• Send prescribed information for tenant signature.
• Handle phones.
• Any other roles as required to support team.

Job description

Kings Permanent Recruitment Ltd is seeking a Property Management Administrator for an office-based role to support a growing property portfolio. The role handles referencing, document management, tenancy setups, utilities, and landlord/tenant communications.

A calm, organised approach is essential to ensure smooth tenancy operations and deposit resolution. The position requires dealing with complex tenancy tasks, inspections, and reporting while maintaining excellent landlord and tenant