Property Operations & Finance Coordinator

Confidential; Birmingham; On-site; GBP 30,000 - 32,000; Full time

Job summary

Confidential is seeking a meticulous Property Coordinator in Birmingham to join our client’s established property team. The role combines day-to-day property coordination with general accounts support, ideal for someone who enjoys keeping operations running smoothly and is comfortable with figures.

You will be the central point of contact for a portfolio of properties, supporting the management team with tenants, contractors and suppliers, and taking ownership of key accounts tasks including

Qualifications

• Experience in a property lettings or block management environment, or an accounts role with property exposure.
• Solid general accounts knowledge, including purchase and sales ledger, credit control and reconciliations.
• Proficient in property software such as Sage, Xero, Qube or Yardi, and strong Excel skills.
• Highly organised with attention to detail and ability to manage a varied workload.
• Clear, professional communicator with tenants, contractors and colleagues.

Responsibilities

• Act as the first point of contact for tenants, landlords, contractors and suppliers.
• Coordinate reactive and planned maintenance, raise work orders and follow jobs through to completion.
• Arrange property inspections, compliance checks and certificate renewals, keeping records up to date.
• Support new lettings, renewals and tenancy changes, including preparing documentation.
• Maintain accurate property, tenant and contractor records on the property management system.
• Process purchase invoices, checking them against orders and obtaining approval.
• Raise rent and service charge invoices, monitor payments received and chase arrears if needed.
• Carry out bank, supplier and tenant account reconciliations and prepare payment runs.
• Produce reports on income, arrears and expenditure for the property and finance teams.
• Help prepare service charge budgets and year-end reconciliations.

Skills

Property coordination

Accounts processing

Invoice processing

Excel

Sage

Xero

Qube

Yardi

Attention to detail

Communication skills

Education

AAT qualification

Tools

Sage

Xero

Qube

Yardi

Job description

Confidential is seeking a meticulous Property Coordinator in Birmingham to join our client’s established property team. The role combines day-to-day property coordination with general accounts support, ideal for someone who enjoys keeping operations running smoothly and is comfortable with figures.

You will be the central point of contact for a portfolio of properties, supporting the management team with tenants, contractors and suppliers, and taking ownership of key accounts tasks including