Property Operations Assistant

Savills Company; Greater London; On-site; GBP 40,000 - 45,000; Full time

Job summary

Savills is seeking an organized Administrative Support role focused on delivering site-based property management services at the White City Place Campus. You will support three Property Managers with running the buildings, handling budgets, invoices, and occupier communications.

The role emphasizes strong administrative skills, records management, and adherence to safety procedures while acting as a secondary contact for occupiers and coordinating meetings.

Qualifications

• Experience in commercial building management.
• Understanding of property budgets and service charges.
• Familiar with financial processes such as purchase orders and expense tracking.
• Ability to manage permits and inspect works.
• Health and Safety IOSH certification.
• Competency with IT systems (MS Office, SharePoint, Asana, Datastation).

Responsibilities

• Assist with compliance record updates and operational processes.
• Support population and management of operational management systems.
• Track and manage service charges budgets and expenses.
• Raise Purchase Orders and process supplier invoices.
• Assist with occupier relations and monthly meetings.
• Support building inspections and service documentation.

Skills

Commercial building management

Property budgets

Service charges

Finance processes

Permits management

Client relations

Education

IOSH

Tools

MS Office

SharePoint

Asana

Datastation

Records For Buildings

Proactis

Vantify

Job description

Savills is seeking an organized Administrative Support role focused on delivering site-based property management services at the White City Place Campus. You will support three Property Managers with running the buildings, handling budgets, invoices, and occupier communications.

The role emphasizes strong administrative skills, records management, and adherence to safety procedures while acting as a secondary contact for occupiers and coordinating meetings.