Property Management Coordinator – Commercial Portfolio

Savills; Belfast City District; On-site; GBP 23,000 - 30,000; Full time

Job summary

Savills Belfast is seeking an organised property management assistant to support a busy commercial portfolio. You will work closely with Property Managers and Facilities Managers to deliver a complete property management service and maintain strong client relations.

Ideal candidates will have experience in a fast-paced environment, be detail-focused and proficient in Microsoft Office. A positive can-do attitude and teamwork are essential to succeed in this role.

Qualifications

• Experience in commercial or residential property management would be beneficial.
• Positive Can-Do attitude with a dedicated approach to continuous improvement
• Good team player
• Well organised, focused with an attention to detail
• Solutions orientated with problem solving capabilities
• Strong knowledge of Microsoft Office

Responsibilities

• Data entry on property management programs – setting up new tenancy agreements etc.
• Work with other departments on collaborative projects for clients.
• Manage the Property Management databases to ensure department protocol is adhered to.
• Ensure property files are maintained and updated on a regular basis.
• Attend departmental & client meetings – setting agenda, taking minutes, follow up on action points.
• Organising reports, pitch documents, memos etc. preparing uniform communication templates to streamline requests.
• Running mail merges from our database and excel spreadsheets.
• Issue statements of account to tenants and provide updates versus previous balances.
• Assist our accounts team to ensure all demands are raised in line with lease provisions and tracked.
• Respond to tenant financial queries relating to invoices and charges on account.
• Assist the team with any additional requirements.

Skills

Can-do attitude

Team player

Organised & detail-oriented

Problem solving

Microsoft Office

Job description

Savills Belfast is seeking an organised property management assistant to support a busy commercial portfolio. You will work closely with Property Managers and Facilities Managers to deliver a complete property management service and maintain strong client relations.

Ideal candidates will have experience in a fast-paced environment, be detail-focused and proficient in Microsoft Office. A positive can-do attitude and teamwork are essential to succeed in this role.