Property Management & Compliance Coordinator

Spencers Recruitment Ltd.; Greater London, Nottingham; On-site; GBP 32,000 - 38,000; Full time

Job summary

Spencers Recruitment Ltd. is recruiting for a Property Management Coordinator in North West London. The role supports a team of Property Managers, ensuring the office runs efficiently and key administrative tasks are completed accurately and on time.

The successful candidate will provide first-class administrative support, maintain records, coordinate inspections and follow up to ensure deadlines are met in a busy property management office.

Qualifications

• Previous administration or coordination experience, ideally within residential property or block management.
• Strong written and verbal communication skills.
• Able to prioritise multiple deadlines in a busy office.

Responsibilities

• Provide day-to-day administrative support to the Property Management team.
• Monitor outstanding tasks and proactively follow up with Property Managers to ensure actions are completed.
• Chase paperwork, reports, quotations, contractor documentation and compliance certificates.
• Keep accurate electronic property records and maintain organised filing systems.
• Coordinate property inspections and ensure reports are completed and filed promptly.
• Prepare and issue correspondence to leaseholders, contractors and clients.
• Raise works orders and monitor progress through to completion.
• Track compliance requirements, ensuring key documentation remains up to date.
• Liaise with contractors regarding appointments, updates and completion of works.
• Answer telephone and email enquiries professionally and efficiently.
• Support the wider office with general administrative duties.
• Identify outstanding actions and remind Property Managers of deadlines and priorities.

Skills

Administration

Coordination

Attention to detail

Communication

Job description

Spencers Recruitment Ltd. is recruiting for a Property Management Coordinator in North West London. The role supports a team of Property Managers, ensuring the office runs efficiently and key administrative tasks are completed accurately and on time.

The successful candidate will provide first-class administrative support, maintain records, coordinate inspections and follow up to ensure deadlines are met in a busy property management office.