Property Legal Assistant - Conveyancing

Law Staff Legal Recruitment; Swindon; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player in the heart of Swindon is seeking a Property Legal Assistant to join their residential and new homes teams. This role offers the opportunity to provide crucial administrative support while ensuring excellent client care. The ideal candidate will possess strong administrative and communication skills, proficiency in Microsoft Office, and a keen attention to detail. If you are enthusiastic, adaptable, and ready to thrive in a vibrant law firm, this position is perfect for you.

Qualifications

• Strong communication and listening skills to understand client needs.
• Ability to meet strict deadlines and maintain high standards of client care.

Responsibilities

• Perform general administrative duties associated with residential conveyancing.
• Gather information and update the Case Management System.
• Meet clients in person and handle telephone calls.

Skills

Administrative Skills

Communication Skills

PC/IT Skills

Attention to Detail

Typing Ability

Tools

Microsoft Office

Case Management Systems

Job description

Position: Property Legal Assistant
Location: Wiltshire
Job Type: Full-Time
Salary: Market Rate (According to Experience)

About the Role:
Our client is seeking an enthusiastic and experienced individual to join their residential and new homes teams as a Property Assistant. The successful candidate will provide crucial administrative support, ensuring the smooth operation of the team and delivering excellent client care.

Key Responsibilities:
- Perform general administrative duties associated with residential conveyancing.
- Gather information and update the Case Management System.
- Maintain up-to-date filing.
- Meet clients in person and handle telephone calls and messages for the firm.
- Ensure confidentiality of all client information.
- Manage tasks such as franking letters, receiving, making, and redirecting telephone calls, and populating spreadsheets.
- Maintain high standards of client care.
- Perform typing and other general administrative duties as required throughout the firm.
- Demonstrate a flexible and adaptable approach towards changing business needs.
- Uphold a smart appearance and polite demeanor at all times.
- Handle enquiries from clients and perform general administrative duties including filing, photocopying, and faxing.

Role Overview:
The Property Assistant will provide administrative support to partners and fee earners in the residential conveyancing and new build property team. Responsibilities include meeting and greeting clients, both in person and on the telephone, and supporting partners, fee earners, and support staff across various practice areas as needed. The role requires a welcoming attitude, punctuality, and a smart appearance.

Skills and Expertise:
The ideal candidate will possess the following skills and expertise:
- Excellent administrative skills.
- Strong communication and good listening skills to understand client needs.
- Ability to clearly and accurately relay messages, record information, and update CMS, databases, and spreadsheets.
- Proficiency in PC/IT skills, including Microsoft Office (Word, Excel, Outlook) and case management systems.
- Accurate message and instruction recording from clients and other parties.
- Good keyboard skills and typing ability.
- Punctuality and good timekeeping.
- Ability to meet strict deadlines.
- Sensible and clear communication with internal partners, fee earners, clients, service providers, and stakeholders.
- Excellent attention to detail and work ethic.- Ability to work well in a team and independently within closely defined guidelines.
- Keen interest in being part of a vibrant law firm in the heart of Swindon.
- Smart appearance and polite demeanour are essential.

Vacancy Reference 36709

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