Property & Lease Admin Coordinator (Hybrid)

Pets at Home; Cheadle; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

Pets at Home is seeking a Group Property Coordinator to provide essential administrative support to the Property team. This hybrid role is based at Handforth, with 2 days per week in the office, overseeing the retail and veterinary property portfolio, liaising with Asset Managers, landlords and advisers.

You will manage records, budgets and donor information, assist with lease administration and occupation requirements, and help ensure smooth day-to-day operations of the property function with a

Qualifications

• Strong analytical and numerical skills with attention to detail.
• Highly organised with the ability to manage multiple priorities.
• Confident communicating with a wide range of stakeholders.
• Commercial awareness and proactive, solution‑focused approach.
• Proficient in Microsoft Excel, PowerPoint and MS Office.

Responsibilities

• Support Asset Managers in daily management of property portfolio.
• Manage Property inbox and coordinate responses with stakeholders.
• Maintain accurate property records, leases, critical dates, risks and opportunities.
• Review lease obligations and assist with repairs and landlord queries.
• Assist with business rates administration and cost management.
• Maintain property trackers for rent reviews and expiries.
• Review service charges budgets and reconciliations.
• Identify cost recovery opportunities and challenge overcharges.
• Monitor property-related costs and support budgeting and forecasting.
• Build relationships with landlords, agents, surveyors and advisers.
• Collaborate with Facilities, Legal, Finance, Retail and Veterinary teams.
• Escalate significant property issues as needed.

Skills

Analytical skills

Numerical skills

Highly organised

Stakeholder communication

MS Office proficiency

Education

MRICS/APC pathway desirable

Tools

Microsoft Excel

PowerPoint

Microsoft Office

Job description

Pets at Home is seeking a Group Property Coordinator to provide essential administrative support to the Property team. This hybrid role is based at Handforth, with 2 days per week in the office, overseeing the retail and veterinary property portfolio, liaising with Asset Managers, landlords and advisers.

You will manage records, budgets and donor information, assist with lease administration and occupation requirements, and help ensure smooth day-to-day operations of the property function with a