Property Facilities Manager

IWFM; Reigate; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

20 days holiday + bank holidays

WFH 1 day/week after probation

Job summary

IWFM in Reigate is seeking a Property Facilities Manager to join our team. You’ll take ownership of planned and reactive maintenance across a varied portfolio of predominantly commercial properties in Surrey, Kent and surrounding areas, with support from a Facilities Administrator handling health and safety diary management.

This hands-on, client-facing role requires problem-solving and coordinating contractors, tenants and clients.

Qualifications

• Relevant work experience in property/facilities management.
• Health and safety qualifications are a benefit but not essential.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Maintain processes and records for client properties relating to property maintenance.
• Manage databases for cyclical maintenance and compliance records.
• Identify and review new contractors; assist with tendering and invoicing.
• Respond to tenant queries; procure maintenance and repair work.
• Attend client properties for regular inspections.
• Prepare annual service charge budgets and forecast year end.
• Plan and implement contract and cyclical works.
• Monitor maintenance budget spending.
• Collaborate with the team; fielding enquiries & occasional out-of-hours work.

Skills

People skills

Driving licence

IT proficiency

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Property Facilities Manager

Reigate, Surrey GBP35,000 Full–time, 37.5 hours

Our client, a small and friendly property management company, is looking for a Property Facilities Manager to join their team, reporting directly to the Managing Director.

You’ll take ownership of planned and reactive maintenance across a varied portfolio of predominantly commercial property across Surrey, Kent and the surrounding areas, with support from a Facilities Administrator handling diary management for health and safety and risk assessment work.

This is a hands–on, client–facing role for someone who enjoys variety, problem–solving, and being the person contractors, tenants and clients turn to when something needs sorting.

What you’ll be doing

• Maintaining processes and records for client properties relating to property maintenance.
• Managing databases for cyclical maintenance and property compliance records.
• Identifying and reviewing new contractors, and assisting with tendering, quotations and contractor invoicing.
• Responding to tenant calls, emails and direct contact, identifying and procuring maintenance and repair work.
• Attending client properties for regular inspection.
• Preparing annual service charge budgets for each property and forecasting to year end.
• Planning and implementing contract and cyclical works.
• Monitoring maintenance budget spending.
• Working cooperatively with the wider team, including fielding enquiries and occasional out–of–hours work.

What we’re looking for

• Relevant work experience and a willingness to develop new skills – health and safety qualifications are a benefit but not essential.
• Good people–handling skills, particularly with clients, tenants and contractors.
• Confident use of Microsoft Word, Excel and Outlook, and good general IT skills.
• A full UK driving licence with access to a vehicle.
• A team player who works well within a small, friendly team.

What’s in it for you

• 20 days holiday plus bank holidays, and time off at Christmas.
• Potential for 1 day a week working from home (available after an initial period, subject to a suitable home working environment being in place).
• A small, friendly team where you’ll have real ownership of your portfolio.