Property Data & Records Specialist

STARK Building Materials UK; Halfway House; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid Working – 4 days at Brighouse/H

Discretionary bonus

Retirement savings plan

Life assurance

Enhanced parental leave

Discount platform (WorkPerks)

Job summary

STARK Building Materials UK is seeking a highly organised Property Records Administrator (Property Management Systems Coordinator) to join the Property Asset Team on a 12-month fixed-term contract. The role focuses on managing property data, supporting finance-related processes, and improving data integrity across the portfolio of ~700 properties.

You will work in a hybrid setup, coordinating with internal teams to ensure accurate records, timely reporting, and efficient processes.

Qualifications

• GCSEs (or equivalent) in English and Maths.
• Experience working in a professional office environment.
• A proactive approach and willingness to suggest improvements.
• Strong attention to detail and accuracy.
• Excellent organisational and administrative skills.
• Ability to manage a varied workload and meet deadlines.
• Strong written and verbal communication skills.
• Good Microsoft Office skills, particularly Excel.
• Experience maintaining accurate records and producing reports.
• Experience monitoring and reconciling budgets and financial information.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain and update property database (MRI Qube), including uploading large data sets and creating new records.
• Cross-check data against multiple sources, generate reports and ensure accuracy.
• Liaise with IT projects team on database upgrades and updates.
• Onboard and support other system users.
• Prepare reports and documentation for Property Managers and stakeholders.
• Manage paper archives and property deeds.
• Maintain floor area records.
• Review business processes for efficiency and compliance.
• Assist in invoicing of tenants and set up suppliers and purchase orders.
• Investigate and resolve payment queries; monitor service budgets and renewals.
• Audit financial transactions and identify anomalies.
• Investigate property queries and support landlord/tenant matters.
• Coordinate EPC requirements and property security arrangements.
• Arrange meetings, site visits, inspections and appointments.
• Coordinate information with legal and finance teams.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Record keeping

Budgeting

Education

GCSEs English and Maths

Tools

MRI Qube

Microsoft Office

Excel

Job description

STARK Building Materials UK is seeking a highly organised Property Records Administrator (Property Management Systems Coordinator) to join the Property Asset Team on a 12-month fixed-term contract. The role focuses on managing property data, supporting finance-related processes, and improving data integrity across the portfolio of ~700 properties.

You will work in a hybrid setup, coordinating with internal teams to ensure accurate records, timely reporting, and efficient processes.