In-House: Property Administrator

Placeyorkshire; Sheffield; On-site; GBP 32,400 - 39,600; Full time

Benefits offered by this job

Discretionary Bonus Scheme

Pension

Share Scheme

Medical Healthcare

Income Protection

Wellbeing Benefits

Job summary

Placeyorkshire is seeking a Property Administrator to join its Commercial Property team in Sheffield. This role involves managing reporting, records, business rates, and utility queries, while supporting finance operations.

The ideal candidate will have proven experience in commercial property management, strong communication skills, and the ability to use property management systems effectively. A competitive salary and comprehensive benefits are offered.

Qualifications

• Proven track record in commercial property management and using a property management database.
• Ability to interpret leases.
• Understanding of rating and utilities, and experience dealing with suppliers.

Responsibilities

• Coordinating and preparing all management reports and tenancy schedules.
• Ensuring property management systems and records are accurate.
• Managing utility and business rates queries and costs.
• Preparing service charge budgets and reconciliations.

Skills

Commercial property management experience

Ability to interpret leases

Understanding of rating and utilities

Good communication skills

Good IT skills - Word, Excel, PowerPoint

Numerate with business acumen

Tools

Property management database

Job description

THE ROLE

Our client is a FTSE 100 Property Company that is looking to appoint a Property Administrator to its’ Commercial Property team.

To work alongside the management surveyors within the Sheffield retail property management department and take responsibility for designated tasks and undertaking them diligently – tasks to include the co‑ordination of all reporting, maintaining accurate records and schedules, managing arrears, business rates, insurance, service charges, utility queries, landlord costs and supporting as required on other landlord and tenant matters.

WHAT YOU’LL DO

• Co‑ordinating and preparing all management reports, tenancy schedules and other reporting requirements as may arise from time to time.
• Ensuring property management systems and property records are maintained and accurate.
• Oversee the management of utility and business rates queries and other non‑recoverable costs.
• Preparing documents such as arrears/transaction lists.
• Assisting with the preparation of S/C apportionment and insurance renewal schedules.
• Assisting as required with service charge budgets and reconciliations.
• Overseeing the preparation and progress schedules of EPCs.
• Processing ‘write offs’ of arrears as required.
• Supporting the finance and credit control teams regarding billings and payments.
• Coordinating and tracking business rates mitigation.
• Raising and management of purchase orders.
• Coordinating the measurements and recording of floor areas.
• Managing turnover collation, calculation and billings.
• Providing any necessary support to the team as required.
• Ensuring compliance with company policies and best practices.
• Providing any reasonably requested support in particular in relation to holiday cover and ad‑hoc tasks that may arise from time to time.

ABOUT YOU

• Proven track record in commercial property management and using a property management database.
• Ability to interpret leases.
• Understanding of rating and utilities, and experience dealing with suppliers.
• Good verbal and written communication with an eye for detail.
• Ability to take initiative and make suggestions for improvement.
• Good IT skills – Word, Excel, PowerPoint.
• Numerate with business acumen.

Remuneration & Benefits

• Basic Salary to £36,000 per annum.
• Discretionary Bonus Scheme.
• Pension.
• Share Scheme.
• Medical Healthcare.
• Income Protection.
• Wellbeing Benefits.
• And much more...

This is an excellent opportunity to join a highly accomplished team within a FTSE 100 Property Company and for the right person, exceptional career development opportunities are offered.