Property Administrator

ProFind Property Recruitment; Oxford; On-site; GBP 26,000 - 34,000; Full time

Job summary

ProFind Property Recruitment is seeking a PA / Property Administrator in Oxford to support the Asset Management team. The role focuses on organised, client‑facing administration within a busy property business, with emphasis on accuracy and proactive support.

The successful candidate will provide essential admin support to senior management and Property Managers, manage diaries, communications and documentation, and help ensure a high standard of client service.

Qualifications

• Highly organised with excellent attention to detail.
• Confident, professional and an excellent communicator.
• Reliable, honest and personable.
• Proactive and able to anticipate what needs doing.
• Flexible and happy working within a busy team.
• Confident using computers and office systems.
• Able to build strong relationships with clients and colleagues.
• Experienced within property, administration, PA support or customer service.

Responsibilities

• Providing day to day administrative support to the Managing Director and Property Managers.
• Managing emails, inboxes, filing and general office administration.
• Answering telephone enquiries professionally and directing calls appropriately.
• Diary management and arranging client, site and internal meetings.
• Building strong relationships with clients, customers, contractors and colleagues.
• Attending meetings and taking accurate minutes.
• Producing documents, reports, presentations and other correspondence.
• Implementing and maintaining effective administrative systems and procedures.
• Assisting with compliance processes and associated paperwork.
• Helping the wider team wherever required to keep the department running smoothly.

Skills

Highly organised

Excellent communication

Attention to detail

Proactive

Office/computer systems

Relationship building

Job description

PA / Property Administrator, Asset Management

Location: Oxford

Hours: Full time, Monday to Friday, 37.5 hours per week

The opportunity

An exciting opportunity has arisen for an experienced PA / Property Administrator to join the Asset Management team of a highly regarded property business based in Oxford.

This is a fantastic opportunity for someone who loves being organised, enjoys dealing with people and thrives in a busy environment where no two days are quite the same.

You'll be joining a professional and friendly team, providing essential administrative support to senior management and Property Managers, while helping to ensure clients continue to receive an exceptional level of service.

Property experience would be advantageous, but it is not essential. We are equally interested in hearing from candidates with a strong background in administration, PA support or customer service who can demonstrate excellent organisation, communication and attention to detail.

The role

Your responsibilities will include:

• Providing day to day administrative support to the Managing Director and Property Managers
• Managing emails, inboxes, filing and general office administration
• Answering telephone enquiries professionally and directing calls appropriately
• Diary management and arranging client, site and internal meetings
• Building strong relationships with clients, customers, contractors and colleagues
• Attending meetings and taking accurate minutes
• Producing documents, reports, presentations and other correspondence
• Implementing and maintaining effective administrative systems and procedures
• Assisting with compliance processes and associated paperwork
• Helping the wider team wherever required to keep the department running smoothly

About you

We are looking for someone who is:

• Highly organised with excellent attention to detail
• Confident, professional and an excellent communicator
• Reliable, honest and personable
• Proactive and able to anticipate what needs doing rather than always waiting to be asked
• Comfortable managing multiple priorities
• Flexible and happy working within a busy team
• Confident using computers and office systems
• Able to build strong relationships with clients and colleagues
• Experienced within property, administration, PA support or customer service

Above all, you'll be someone who takes pride in doing a job properly and enjoys being the person a busy team can rely upon.

Why apply?

This is an excellent opportunity to join an established property business and become an integral part of its Asset Management team.

If you already have property experience, fantastic. If you don't, but you have the organisational skills, professionalism and customer service experience to succeed, we would still very much like to hear from you.

All applicants must have the unrestricted right to live and work in the UK. Evidence of eligibility will be required as part of the recruitment process.