Property Administrator

Openpresence; Maidstone; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading estate in Kent is seeking a Property Administrator to support their Estate Manager. This full-time role requires property management experience and offers a varied, fast-paced work environment. The position includes maintenance of compliance logs, administrative duties, and tenant interaction, with a competitive salary and benefits.

Benefits

21 days holiday plus bank holidays

Healthcare cash back plan

Discount scheme with retailers

Salary sacrifice homeware and tech schemes

Qualifications

• Property management administrative experience required.
• Experience in a fast-paced environment is essential.
• Full valid driving licence and own transport needed.

Responsibilities

• First point of contact for tenants and contractors.
• Maintain compliance database and arrange necessary works.
• Assist in property lettings process, including viewings.

Skills

Organisational Skills

Time Management

Attention to Detail

Customer Service

Communication Skills

Education

GCSE Level 4 Maths and English (or equivalent)

Tools

Excel

Word

Outlook

Job description

PROPERTY ADMINISTRATOR, KENT

Salary: Circa £27,000pa, depending on experience

Location: Mereworth, Kent

Application deadline: 30/06/2025

About Us

The Tregothnan Estate is a private family estate, based across Cornwall and Kent, and is also a landlord with a substantial portfolio of residential, commercial, and agricultural properties. The surroundings are inspiring, and the work is always interesting. Working at Tregothnan is being part of Kents heritage and its modern future.

The Role

We are recruiting a full-time Property Administrator, to support the Kent Estate Manager. This is a fantastic opportunity if you are looking for a varied role, in a fast-paced environment, in a friendly team, and have previous property management administrative experience.

Duties Include

• Being the first point of contact for tenants, customers and contractors.
• Maintaining the Estate IT system for land and property holdings, including logging maintenance issues, dealing with diary actions and making any required amendments.
• Maintaining compliance database, and arranging necessary compliance works e.g. boiler servicing, electrical tests, etc.
• Preparation of correspondence to contractors including tender packs and contract compliance information.
• Instructing emergency and planned works.
• Assisting in the property lettings process, including conducting viewings, organising references, production of tenancy documentation, check ins/outs, inventories, deposit registration, EPCs, etc.
• Maintenance and updating of the letting profile and particulars on our website.
• Maintaining efficient order log for processing purchase orders; processing sales invoices and rent and service charge invoices; chasing outstanding invoices and rental debtors, and collection of rent.
• Maintaining logs of outstanding debtors, lease expiries and rent renewals.
• Managing petty cash, ordering stationery and other sundry items.
• Developing and maintaining an efficient filing system.
• Providing general administrative and PA support to the Kent Estate Manager.
  
  

About You

You will need:

• Good standard of education, to a minimum of GCSE Level 4 Maths and English (or equivalent).
• Property management administrative experience.
• Property Lettings and/or Estate Agency experience.
• Experience of working in a fast-paced environment.
• Excellent organisational and time management skills, the ability to prioritise, and a high degree of attention to detail.
• Excellent timekeeping.
• Excellent IT skills, including Excel, Word, Outlook, and database management.
• Excellent customer-service, communication and interpersonal skills, a professional attitude, and good levels of personal presentation.
• Flexible and positive attitude.
• Capable of working to the highest standards with integrity, discretion and good humour.
• Ability to work on own initiative and as part of a team.
• Full valid driving licence and own transport.
  
  

Previous applicants need not apply.

Benefits

• Salary circa £27,000pa, depending on experience.
• Full-time 35 hrs pw, Mon-Fri, 9.00am-5.00pm.
• 21 days holiday, plus bank holidays.
• Healthcare cash back plan.
• Discount scheme with high street and online retailers.
• Salary sacrifice homeware, tech and cycle to work schemes.
  
  

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