Property Administrator

wagamama; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Wagamama is seeking a Property Administrator to provide efficient administrative support to the property team. The role involves managing invoices, coordinating property access, and assisting with projects for new restaurant openings. Exceptional organizational skills and property management experience are essential.

Benefits

Discretionary 10% annual bonus opportunity

Hybrid working model

£200 Wagamama food allowance

Private healthcare

Pension contribution

25 days holiday plus bank holidays

Discounts across retail, hospitality, and leisure

Family-friendly policies

Qualifications

• Excellent time management and organizational skills.
• Proficiency in Excel, PowerPoint, and Word.
• Previous experience in property management is preferable.

Responsibilities

• Provide proactive and effective property administration support to department heads.
• Manage invoices and maintain accuracy in records and filing systems.
• Coordinate access and inspections for landlords and consultants.

Skills

Time management

Organizational skills

Independence

Education

Experience in property management

Tools

Excel

PowerPoint

Word

Job description

At Wagamama, we’re an eating house for the soul. With over 165 UK restaurants and growing, our purpose is to nourish the world from bowl to soul. Inspired by fast-paced Japanese ramen bars since 1992, Wagamama is a celebration of Asian food brought to life.

We’re looking for a Property Administrator to join us on our journey of true nourishment.

Purpose

The Property Administrator will provide efficient and accurate administrative support, assisting the property team across estates, construction, acquisitions, and facilities.

Responsibilities

• Provide proactive, efficient, and effective property administration support to department heads as required.
• Input information into and maintain up-to-date databases and trackers used by the property team.
• Manage invoices, including processing them via the internal finance system and handling queries from finance and external parties.
• Maintain accurate records and filing systems.
• Assist the design team with filing, organizing, and maintaining a photo archive for new sites and refurbishments.
• Coordinate property access and inspections for landlords, external consultants, contractors, and project managers.
• Manage the empty property contract, including arranging access requests, approving invoices, and acting on weekly property reports.
• Oversee the property PO/CPN system, working with finance and suppliers to ensure functionality and policy compliance.
• Issue property change forms and update the property change tracker.
• Provide general administrative support for projects such as new restaurant openings and refurbishments.
• Prepare and distribute agendas and minutes for property meetings.
• Coordinate the signing process for legal documents.
• Manage invoices and debts for sublet properties.
• Respond to property information requests, including lease details, drawings, and project timelines.
• Manage inventory for storage locations.

Requirements

• Ability to work independently with confidence to support department heads and the property team.
• Excellent time management and organizational skills.
• Proficiency in Excel, PowerPoint, and Word.
• Previous experience in property management is preferable.

What's in it for you

• Discretionary 10% annual bonus opportunity.
• Hybrid working model.
• £200 Wagamama food allowance.
• Private healthcare.
• Pension contribution.
• 25 days holiday plus bank holidays.
• Discounts across retail, hospitality, and leisure.
• Family-friendly policies, including 26 weeks full pay and 13 weeks half pay for expectant or adopting parents.