Property Admin Manager

CEVA Logistics; Ashby-de-la-Zouch; On-site; GBP 30,000 - 46,000; Full time

Benefits offered by this job

Annual leave with buy scheme

Pension and life assurance

Employee discounts platform

Job summary

CEVA Logistics is seeking a Property Administration Manager based in Ashby de la Zouch to oversee the property portfolio, administration and financial processes. You will support day-to-day operations, ensure records accuracy and coordinate across internal stakeholders and external professionals.

The role emphasizes organisation, attention to detail and strong communication to optimise costs and ensure smooth Head Office operations.

Qualifications

• Proven experience supporting property administration and coordinating financial, supplier and stakeholder activities.
• Knowledge of property documentation, rent, rates, service charges, PO and subtenant invoicing.
• Experience supporting multi-site commercial properties.
• Excellent written and verbal communication skills, with ability to build strong internal/external relationships.

Responsibilities

• Maintain property records and ensure accuracy and up-to-date documentation.
• Handle property-related payments including rent, rates, insurance and service charges.
• Raise and administer purchase orders for repairs and CapEx.
• Manage subtenant relationships and invoicing to ensure accurate property income.
• Liaise with rates consultants to identify cost-saving opportunities.
• Provide administrative support to property consultants, solicitors and internal stakeholders.
• Maintain Real Estate database with current property information.

Skills

Property administration

Coordinate financials

Coordinate supplier & stakeholder

Property documentation knowledge

Multi-site properties experience

Excellent written & verbal comms

Job description

We have an exciting opportunity for a Property Administration Manager based in Ashby de la Zouch. This role plays an important part in supporting the management of our property portfolio, overseeing property administration, financial processes and Head Office operations to ensure everything runs smoothly and efficiently.

WHAT ARE YOU GOING TO DO?

You will provide effective administrative support across the property portfolio, ensuring property records, financial transactions and day-to-day operations are managed accurately and efficiently.

Other daily duties may include, but are not limited to:

• Maintaining property legal documentation and ensuring records are accurate and up to date.
• Managing property-related payments, including rent, business rates, insurance and estate service charges.
• Raising and administering purchase orders for property repairs and capital expenditure.
• Managing subtenant relationships and invoicing, ensuring property income is accurately recorded.
• Liaising with business rates consultants to identify and support potential cost savings.
• Providing administrative support to property consultants, solicitors and internal stakeholders.
• Maintaining and updating the Real Estate database, ensuring all property information is accurate and up to date.

WHAT ARE WE LOOKING FOR?

The successful candidate will be an organised and detail-focused individual who can demonstrate:

• Proven experience supporting property administration and coordinating property-related financial, supplier and stakeholder activities.
• Knowledge of property documentation, rent, rates, service charges, purchase orders and subtenant invoicing.
• Experience supporting multi-site commercial properties.
• Excellent written and verbal communication skills, with the ability to build effective working relationships with internal and external stakeholders.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform that offers discounts on gym memberships and money off vouchers for a diverse range of retail, travel and hospitality brands. There's no doubt that you will be compensated for your hard work and commitment.

ABOUT TOMORROW

We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA.