Projects Admin & Coordination Specialist

Iberdrola; City of Edinburgh; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

36 days annual leave

Holiday purchase

Share Incentive Plan

Charity matched funding

Technology vouchers

Electric Vehicle schemes

Cycle to work

Dental insurance

Private medical insurance

Health assessments

Life assurance (4x salary)

Financial wellbeing support

Employee discounts

Job summary

SP Energy Networks in Edinburgh is seeking a Works Project Administrator to support critical project delivery with broad administrative duties and coordination across teams.

You will handle activity coordination, procurement via SAP/IBUY, IT and facilities tasks, safety walkarounds, onboarding passes, fleet management and travel bookings, ensuring accurate records and smooth operations within a busy project environment.

Qualifications

• Business Management or Administration qualification required.
• Strong administration, planning and communication skills.
• Experience with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Support day-to-day project administration and coordination.
• Conduct Health & Safety walkarounds and document results.
• Arrange security passes for new staff and return passes for leavers.
• Maintain fleet vehicle tracker; coordinate pool vehicles and telematics cards.
• Monitor mailboxes and submit information to Cardinal; manage SPT mailboxes.
• Raise Purchase Orders via SAP and IBUY for PPE, stationery and keys.
• Review Smart Key certificates and issue keys to staff and contractors.
• Coordinate archiving activities and shredding.
• Order IT equipment and mobile phones; manage records of issued items.
• Order PPE and first aid supplies; arrange stationery orders.
• Arrange courier collections and travel via SAP Concur.
• Maintain printers, paper and toner; collect empty cartridges.
• Provide call taking during storms and maintain noticeboards.
• Act as Kadence Administrator and perform daily office inspections.

Skills

Administration

Planning

Communication

MS Office

Education

Business Management or Administration qualification

Tools

SAP

IBUY

Job description

SP Energy Networks in Edinburgh is seeking a Works Project Administrator to support critical project delivery with broad administrative duties and coordination across teams.

You will handle activity coordination, procurement via SAP/IBUY, IT and facilities tasks, safety walkarounds, onboarding passes, fleet management and travel bookings, ensuring accurate records and smooth operations within a busy project environment.