Project Administrator

Linear Recruitment; Aberdeen City; On-site; GBP 26,000 - 34,000; Full time

Job summary

Linear Recruitment is seeking a Project Administrator for a major infrastructure project based at a site in Peterhead, Aberdeenshire. You will support the Project Manager and delivery team with administration, documentation and reporting to keep the project running smoothly.

Key tasks include maintaining records, preparing reports and coordinating meetings, timesheets and supplier invoices. A proactive, detail‑oriented mindset and strong MS Office skills are essential for success.

Qualifications

• Experience in a Project Administrator, Project Coordinator, Site Administrator or similar role.
• Experience within construction, engineering, energy, utilities or infrastructure is desirable.
• Strong organisational skills and attention to detail.
• Proficient with Microsoft Office, especially Excel, Word and Outlook.
• Excellent communication and the ability to manage competing priorities.
• A proactive approach and the ability to work both independently and as part of a project team.
• Experience within a regulated or major-project environment would be advantageous.

Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Maintain accurate project records, trackers, registers and documentation.
• Prepare reports, meeting packs, correspondence and project updates.
• Organise meetings, record actions and follow up on key deliverables.
• Support project timesheets, purchase orders, invoices and general project administration.
• Coordinate site personnel, visitors, meetings, training and project activities.
• Liaise with subcontractors, suppliers, consultants and client representatives.
• Maintain training, competency and project records.
• Support project mobilisation and close-out activities.
• Ensure administration is completed accurately and in line with project, quality and health & safety requirements.

Skills

Strong organisational skills

Excellent communication

Ability to manage competing priorities

Proactive approach

Independent worker

Tools

Microsoft Office

Job description

Overview:

We are looking for an organised and proactive Project Administrator to join a major infrastructure project based in Peterhead, Aberdeenshire. This is a site-based role supporting the Project Manager and wider delivery team with the administration, coordination and reporting needed to keep the project running efficiently.

You’ll work closely with project teams, subcontractors, suppliers and other stakeholders in a busy engineering and construction environment. This is a great opportunity for someone looking to develop their career within major infrastructure projects, with long-term career progression available.

Key Responsibilities:

• Provide day-to-day administrative support to the Project Manager and project team.
• Maintain accurate project records, trackers, registers and documentation.
• Prepare reports, meeting packs, correspondence and project updates.
• Organise meetings, record actions and follow up on key deliverables.
• Support project timesheets, purchase orders, invoices and general project administration.
• Coordinate site personnel, visitors, meetings, training and project activities.
• Liaise with subcontractors, suppliers, consultants and client representatives.
• Maintain training, competency and project records.
• Support project mobilisation and close-out activities.
• Ensure administration is completed accurately and in line with project, quality and health & safety requirements.

Qualifications:

• Previous experience in a Project Administrator, Project Coordinator, Site Administratoror similar role.
• Experience within construction, engineering, energy, utilities or infrastructure is desirable.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Excellent communication skills and the ability to manage competing priorities.
• A proactive approach and the ability to work both independently and as part of a project team.
• Experience within a regulated or major-project environment would be advantageous.

Benefits:

• Long-term career progression within major infrastructure and engineering projects.
• Opportunity to gain experience on a significant site-based project.
• Professional development and exposure to experienced project and delivery teams.
• Potential to progress into more senior project coordination and administration roles.