Project Support Coordinator

Careys; Bow of Fife; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Excellent Salary

Employee Benefit scheme

Travel costs reimbursed

On-the-job training

40 hours per week (Mon-Fri)

Job summary

Careys is seeking a Project Support (Site Administration) professional to act as the operational backbone for a live construction project in Fife. You will support labour, plant, materials and compliance, working closely with engineers, commercial teams and project leadership to keep the job moving.

This role requires strong organisational skills, the ability to multitask in a fast-paced site, and a full UK driving licence.

Qualifications

• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Confidence working in a fast-paced site environment.

Responsibilities

• Manage weekly labour and payroll data using Time & Attendance systems.
• Coordinate onboarding with HR ensuring compliance with H&S and legal requirements.
• Oversee plant hire, off-hire and asset tracking using Coins and AssetTagz.
• Raise and track material requisitions; manage goods receipting and resolve issues.

Skills

Organisational skills

Attention to detail

Multitasking

Site environment confidence

Tools

Time & Attendance systems

Coins

AssetTagz

Microsoft Office

Job description

Department: Project Support (Site Administration)

Location: Fife

Description

You’ll be the operational backbone of a live construction project, supporting the project team to keep labour, plant, materials and compliance running smoothly.

This is not a passive admin role. You’ll be at the centre of site activity, working closely with engineers, commercial teams and project leadership to keep the job moving.

What you will be doing

Labour & Workforce

• Manage weekly labour and payroll data using Time & Attendance systems
• Coordinate new starter onboarding with HR, ensuring compliance with H&S and legal requirements
• Plant & Equipment
• Oversee plant hire, off-hire and asset tracking using Coins and AssetTagz
• Support operational teams with plant requirements and issue resolution

Materials & Procurement

• Raise and track material requisitions
• Manage goods receipting and resolve invoice or delivery issues
• Monitor consumables and site supplies

Compliance & Reporting

• Maintain environmental and waste records in line with legislation
• Track workforce training and competency records
• Produce accurate and timely reports for project and commercial teams

Project Support

• Provide day-to-day coordination support to the project team
• Arrange travel, accommodation and logistics where required

Why this role matters

You'll keep the day-to-day project administration and coordination accurate, organised and under control, enabling the project team to focus on delivery.

What you will bring

• Strong organisational skills and attention to detail
• Confidence working in a fast-paced site environment
• Ability to manage multiple priorities and deadlines
• Good working knowledge of Microsoft Office
• Experience in construction or site-based roles is beneficial
• Full UK driving licence and vehicle (required)

Benefits

• Excellent Salary
• Employee Benefit scheme
• Travel costs reimbursed
• On-the-job training
• Working week: Monday – Friday 8.30am – 5.30pm (40 hours)
• 26 days holiday + 8 bank holidays